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Pivot table - raw data organization

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    Pivot table - raw data organization

    I have three fields - Date Of Meeting, Location, Attendees. One Location per date, potentially multiple attendees (say, 1-5).

    I'd like to know how many times a Location has been used over time, and also how many meetings each attendee has been to.

    I've entered data initially as Date Of Meeting, Location, going back a couple of years. I then added a single Count field per meeting (value=1). This allowed me to create pivot table that lists the Locations and then sums the Counter field to see how many times that Location has been used.

    (I think this is the best approach, there is likely something better).

    My real question is - how should I add the Attendees to the raw data in order to also have a pivot table that shows how many meetings each attendee has been to?

    I'm presuming that in the raw data worksheet I should add multiple rows, one per attendee, for each date/location, e.g.:

    1/1, Location A, Bob
    1/1, Location A, Jane
    1/1, Location A, Pete
    3/1, Location B, Bob
    3/1, Location B, Jane
    5/1, Location A, Jane
    5/1, Location A, Pete
    5/1, Location A, Steve
    6/1, Location C, Bob
    6/1, Location C, Pete
    7/1, Location C, Bob
    and so on.

    But how do I get the counter field correct to be able to show not just :
    Location A, 2 (times used)
    Location B, 1
    Location C, 2

    but also
    Bob, 4 (meetings attended)
    Jane, 3
    Pete, 3
    Steve, 1

    Any help appreciated. This is probably as dumb/simple a question as it sounds.

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    Re: Pivot table - raw data organization

    please check the attached
    Do you mean that?
    if there is any question, please put a comment on my Excel blog.
    regards
    Attached Files Attached Files
    Last edited by bsuperiorsystem; 10-25-2015 at 10:51 PM.

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    Re: Pivot table - raw data organization

    That certainly handles the counts of attendees. But with the same data in Sheet1, how can I also have a pivot table that summarizes by Location too? If I count locations, won't they duplicate since Location A was used on 1/1 for Bob, Jane and Pete, giving a count of 3?

    Unless I only record the location once, and then for Jane and Pete's rows, don;t put anything in the location column?

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