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Lookup text in cells across multiple sheets to display on dashboard/overview sheet

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    Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    I have a workbook containing multiple sheets, each for a different project type.
    Within these sheets are different test cases where multiple bugs can be logged. (all have the same template)
    What I want to do is combine the list of bugs (and their descriptions) onto one sheet as an overview / dashboard

    I've attached a spreadsheet, with the desired results in the JIRAs logged sheet.

    What I need to do is say: If there is a value under the JIRA Logged column in a test case, then show it on the JIRAs logged spreadsheet.
    If possible, the description in the column to the right of it should also show.

    I have tried an INDEX with COUNTIF formula but could not get it working. It looked like this but with my data in it.
    =INDEX(Item, SMALL(IF(($C$5=Category)*(COUNTIF(Sheet1!$E$9:E14,Item)=0), ROW(Category)-MIN(ROW(Category))+1, ""), 1))
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    Last edited by lisajeanrieken; 07-28-2016 at 06:23 AM.

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    Forum Moderator AliGW's Avatar
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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Many members will not access file-sharing sites, so attach your sample workbook here. Make sure there is just enough data to demonstrate your need. Include a BEFORE sheet and an AFTER sheet in the workbook if needed to show the process you're trying to complete or automate. Make sure your desired results are shown, mock them up manually if necessary.

    Remember to desensitize the data.

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.
    Ali


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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Look at this (on today's forum:

    http://www.excelforum.com/excel-form...ns-a-list.html

    Solution by Glenn Kennedy: as he points out, it could get very complex with a large number of tabs.

    The attached example is from Glenn but you should be able to adapt it for your needs.
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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    This is gold! Thank you John, worked perfectly

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Thanks are due to Glenn: I am just the messenger!

    If you have the answer to your query could you please mark thread as solved ("Thread Tools" at top of first post).

    and "Add Reputation" to Glenn Kennedy.

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Great, have done both - thank you!

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Hello Glenn! Thank you for your help with this, I'm so close to getting it right, I can almost feel it! I've managed to successfully do two searches with two sheets in Excel, but my end goal is to do two searches on TEN tabs. I've tried duplicating the formula by adding another IFERROR and INDEX, including Tab 1 and Tab 2, but I just cannot get the data to populate for Tab 3. There's no error, just nothing there. Please please help! I've attached the data.
    Attached Files Attached Files

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    This modification to Glenn's formula will do it:

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    You'll need to change the E references to F for the second column.
    Last edited by AliGW; 08-15-2016 at 03:24 AM.

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    1. Does Ali's response address your Q.

    2. If not, let me check one thing. Are you trying to return all of the OPEN Jiras from each of the (currently) 3 Tabs, or something else??
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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    The reason I am asking is that you seem to be just copying EVERYTHING from each sheet. If that is what you want, it can be done MUCH more simply!!

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    I'm uploading a stripped down version of the actual spreadsheet I'm working on, hopefully it will give a better idea of what I'm trying to do.
    The Tab 1,2 and 3 are what my team members will work on. The JIRAs tab is what my team leader will have a look at just to see an overview of the JIRAs.
    So I've managed to populate what I need for Tab 1 and Tab 2, but cannot get the JIRAs in for Tab 3. Hope it makes sense.
    Attached Files Attached Files

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    You've got the subtractions incorrectly ordered. Try this in column D (and adapt for the other columns):

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    You were 99.9% there. What was throwing you was the COUNTIFS bit at the end. There's a row counter in each of the INDEX-SMALL formulae (ROWS$1:1), which enables each result to be returned from that sheet in the order in which they appear. That needs to be re-set to 1 for each additional sheet. The COUNTIFS does that. It needs to look like this:
    COUNTER-(COUNT of all copied values from sheet1) in the formula for sheet 2;
    COUNTER-(COUNT of all copied values from sheet1 PLUS those in sheet2) in the formula for sheet 3;
    COUNTER-(COUNT of all copied values from sheet1 PLUS those in sheet2 PLUS those in sheet3) in the formula for sheet 4, ad nauseam, or at least until EXCEL falls over.

    Formula: copy to clipboard
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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    I knew it was something silly on my part! Thank you so very much, worked 100%

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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Not to worry. I just moved the second subtraction (Tab 2) and nested it with the first (Tab 1).

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Lookup text in cells across multiple sheets to display on dashboard/overview sheet

    Incidentally, are there just 3 possible entries in your source data: open, closed and blank?

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