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Tough Inventory Weighted Average Price Problem, Please Help!

  1. #1
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    Question Tough Inventory Weighted Average Price Problem, Please Help!

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    I am designing an Inventory and Sales tracking spreadsheet to track multiple things such as inventory count, Purchases (On Order) count, unit cost, revenue, and profits. It is a work in progress but basically there is a master inventory list with all the inventory items listed. Then purchases/sales are entered on a month by month sheet basis.

    Here is the problem I am having: I would like to have the excel spreadsheet automatically calculate an average unit cost for the Current inventory.

    For Example:

    I have an item, Thing 1. My beginning inventory on the master inventory sheet is listed as 0, so in the January purchases/sales sheet when I enter Thing 1 in the id field it automatically identifies the item and that there are 0 in current inventory. I purchase 1000 units at a price of $2/unit = $2000 Total Cost. I then also purchase another 2000 units of Thing 1, at $1.50/unit = $3000 Total Cost.
    The master sheet is reading that there are now 3000 units. I want it so that these units do not appear on current inventory until they are marked as arrived on the january sheet.

    Now the hard part, once these units are marked as arrived I want them to them to display in the Master Inventory and show a Weighted Average Unit Cost. So:
    1000 units @ $2.00 = $2000
    2000 units @ $1.50 = $3000
    $5000
    $5000 Total Cost / 3000 units = $1.67 per unit. So the Master Inventory should now report 3000 units at $1.67/unit.

    The January sheet should now show the same unit cost when selling units, but not when purchasing them.

    Hope this is clear enough, I'm having lots of troubles trying different formulas!


    Thanks!
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  2. #2
    Forum Expert icestationzbra's Avatar
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    Re: Tough Inventory Weighted Average Price Problem, Please Help!

    hi there,

    interesting problem - not due to the nature of the problem itself, but due to the use of Excel Smart Table; turns everything on its head.

    there were two problems that you were seeking assistance with - On Hand Quantity and Average Costing; i was able to solve only the OHQ piece...

    there are two ways of going about it, both will substantially simplify your existing formula in the Purchases column on Master Inventory tab. however, first you must work on baselining your template across all the "month" sheets - some have the Arrived? column, some dont, some have Unit Cost before MOH, some have just Unit Cost. you have to ensure that every single one of those "month" sheet has all the columns that you need for calculations on the Master Inventory sheet and that the names of those columns match exactly.

    now, there are two ways of solving the OQH problem (cell J2 of Master Inventory sheet):

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    or, create a Named Range called "tabs" (w/o quotes) and put the following array in the Refers To field, and then save the record.

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    then, use the following formula:

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    the second option is more robust since it will not be dependent on Date Format set on your computer.

    i hope someone is able to assist you with the Average Costing situation.

    UPDATE:

    here is a helper-column-assisted solution for the Average Costing situation.

    in every "month" table, create a new column called UCFP (you can call it whatever you want, but just keep the name consistent). the formula in this column would be:

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    and, this formula would have to be repeated for every row of every "month" sheet.

    now, on the Master Inventory sheet, put the following formula in the Unit Cost column:

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    if you want to hide errors, you can always use IFERROR wrap-around.
    Last edited by icestationzbra; 05-17-2013 at 12:51 PM. Reason: solution for Average Costing
    - i.s.z -
    CSE, aka Array aka { }, formulae are confirmed with CONTROL+SHIFT+ENTER.
    Replace commas ( , ) with semicolons ( ; ) in formulae, if your locale setting demands.
    All good ideas are courtesy resources from this forum as well as others around the web.
    - e.o.m -

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