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Trying to identify date overlaps among multiple centers

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    Trying to identify date overlaps among multiple centers

    Our company has multiple centers and I am working on creating a spreadsheet that captures dates of all of the projects going on for each center. As we add projects I add the dates to the bottom of my list so I am looking for an easy way to identify when there is overlap of dates when I add a new project for the individual centers. I am attaching a spreadsheet with a tab that shows a snapshot of how I have it setup and then a tab to show desired. The difficulty is that the centers will not always be in order like the example shown and we will have thousands of rows. I tried several formulas with no luck and I'm not familiar enough with excel formulas to know how to best approach this. Any help would be greatly appreciated! Thanks Example.xlsx

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    Re: Trying to identify date overlaps among multiple centers

    Hi mtjeerds,

    You could use 'Custom Sort' to sort by the Start Date & then use a Formula to display 'Overlap' based on the dates.

    It would mean that you create a Formula that is able to be sorted along with your other data & still work properly.

    This can be done by using the Column() & Row() Functions.

    Have a look at the attached example.
    Remember you are unique, like everyone else

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    Re: Trying to identify date overlaps among multiple centers

    Yes that would help overall but what I'm looking for is within each center grouping. So is there any overlap within the Bensen center dates, Mesa dates, etc. In your example, in green, lines 31 and 34 should have been "overlap" and only 31 is showing up. If different centers overlap with each other that's fine we are really more concered about overlap within each individual center. Thanks

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    Re: Trying to identify date overlaps among multiple centers

    Then use the Custom Sort to sort the Center & then the Finish dates.

    I've added the condition that the Formula checks that the Center name is the same group.

    See the attached. Cheers

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    Re: Trying to identify date overlaps among multiple centers

    Wonderful, it looks to be working!! Thanks so much!

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    Re: Trying to identify date overlaps among multiple centers

    Glad I could help.

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    Re: Trying to identify date overlaps among multiple centers

    Any suggestions on how I would highlight the word "Overlap" only when the finish date is today or future dates? I have tried a couple different ways with conditional formatting but I don't seem to be getting what I want. Thanks!

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    Re: Trying to identify date overlaps among multiple centers

    OK, have a look at the attached.

    I've changed one of the Finish dates (Shaded Yellow) to test the Conditional Formatting.

    Now if the Finish date is today or in the future, it is Bolded & Underlined.

    Cheers

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    Re: Trying to identify date overlaps among multiple centers

    Thanks! How would I fix the overlap column to not show anything when there is no data entered in the row?

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    Re: Trying to identify date overlaps among multiple centers

    Not sure what you mean, if there's no info on the Row, there should be no result.

    Can you post an example?

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    Re: Trying to identify date overlaps among multiple centers

    The example attached is a snapshot. Thanks
    Example2.xlsx

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    Re: Trying to identify date overlaps among multiple centers

    OK, in that case, I've added another condition - Only if there is a value in Column 'F' will the Formula produce a result.

    I've added the Conditional Formatting to your file also.

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