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Mail Merging Dates Excel to Word Month and day wrong way.

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    Unhappy Mail Merging Dates Excel to Word Month and day wrong way.

    OK. Please read this carefully before replying as I know how to mail merge dates but for some reason its not working properly.

    On a spreadsheet I have a list of dates that mail merge to Word 2010, in order to invite people for interview. The dates merge as dates BUT seem to mess up.

    ie: if its bringing across from excel 24/12/2011 (so 24 December 2011) it works fine as the date doesnt work any other way round. So Word shows "24 December 2011" HOWEVER....
    If its bringing across 12/11/2011 (so 12 November 2011), Word will display it as "11 December 2011." So it works for some dates, but then flips others as if the dates are American.

    In excel the cells are formatted to dates in format 14/03/2001 (as it shows in the options) with Locale as English UK.

    In word i have MERGEFIELD "Int_Date" \@ "DD MMMM YYYY"

    I have no idea what's wrong. I have other spreadsheets that bring the information across fine, but it seems to be just this one. Is there any option anywhere ive missed or anything else?? I've tried using different computers... older versions of Office but it makes no difference. I cant not use this spreadsheet as it has thousands of records.
    Last edited by gonzalraf; 09-19-2011 at 04:34 PM.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    hmmmm....have you checked the local language option at the Microsoft Windows level? Make sure that the same language option is set there as is in MS Office.
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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    That doesnt explain why if i open a new spreadsheet and a new word document and just do the whole same process the dates come out ok. Also that is all fine as far as i am aware.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Is it possible that some of the date values are being treated as text? Try this:
    1) Insert a blank column to the right of your dates.
    2) Enter the formula =DATEVALUE(A1) (assuming your dates start at A1)
    3) Autofill the formula down.
    4) Select the results.
    5) Click copy, then click the first cell with the problem dates.
    6) Click the paste dropdown, then click paste values.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    I've tried that. The cell i put the formula in ends up with #VALUE

    My date is in S5 so i've created a new column and put =DATEVALUE(S5)



    I'm guessing thats an error?

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    I'm pretty sure you have extra junk in your dates (like spaces?). Select all dates, then do Edit|Replace. Type a space in the Find What, and leave the Replace with text box blank. Click Replace all.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    I'll do that now... PS. How do i get a notification by email or whatnot when you have replied to this. Im just sat refreshing this page at the mo.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Just did that. It made 1 replacement and has made no difference on the merge! Losing the will to live with this!!! FML!

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    I'm with you on that! Try:
    Please Login or Register  to view this content.
    and fill down.

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    Smile Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Genius!!!!!!!!! Thats flipped it. SO... what do i do now? Do i need to leave that extra column in??

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Save a copy of the file for testing, then copy and paste special the values of the formula over the original dates and delete the formula column.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    I can do that no problem, but then as the excel document is a working document (as i keep adding to it daily), the dates i continue to add will surely end up with the same problem as previously as they havent been run through the formula?

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    You could use a macro like the following to scrub your dates:
    Please Login or Register  to view this content.
    Note: NOT TESTED...

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    Smile Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Thanks for all your help. I'll probably pass on the Macro and just leave the extra column in and hide it, and just use that for the mail merge. Not the end of the day.

    Thanks again!

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Thank you, this code worked perfectly for me as well

    Please Login or Register  to view this content.
    I to had the issue of Word 2003 mail merge formating my date in US format rather than UK. So 2nd March 2012 was displayed as 3rd Febuary 2012. I pasted the code above into a new column of my Excel table and the mail merge worked perfectly.

    In word i used {MERGEFIELD "Int_Date" \@ "DD MMMM YYYY"}

    Wonderful thank you very much Excel forum.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    God!, still didn't work for me. Is there any setting that i have to change?

    02/06/2013 still became 06 February 2013.

    I use word and excel 2003. I've tried to converted through DDE method, but still didn't work either

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    Hi, Please upload sample file in new thread for better understanding.

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    It's not working for me. I still have the same problem even though I used the proposed code. However, interesting thing is that I pull 3 columns and one of them is always working correctly and the other two are always wrong if the date CAN be misinterpreted. Meaning that 12.01. turns out as 1-dec and 13.01. as 13-jan... It's driving me mad !!

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    Re: Mail Merging Dates Excel to Word Month and day wrong way.

    I stand corrected. It did work. I made new fields, then deleted them, and that didn't help either. I then deleted mergefields in word and added them again and all of the sudden it is working !? This is definitely a big bug.

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