Trigger 3-month auto-timeout based on transfer from central shared folder

Several teams within my organization are using an excel-based engineering tool. This tool gets updated periodically, and I want to be able to have a timeout feature so that the teams will be forced to download the latest version of the tool (we don't want teams using a version of the tool that is more than 3 months old).

The latest version of the tool is in a central shared folder accessible by everyone. Each person saves a copy of the tool to their own local team folder. I would like to be able to trigger a 3-month timeout clock based on when they save the tool to any folder other than the central shared folder.

Any ideas on how I could accomplish this? Thanks!

Based on the lack of response, should I assume this is not possible? I certainly appreciate any ideas on how to alternatively achieve a similar effect. Thanks!