Thread: Convert multiple columns to rows

Excel's help file provides a specific formula to convert multiple rows to
columns. However, I need help in converting multiple columns to rows,
placing a blank row inbetween each set of records. Right now, the data is in
this format, representing 4 columns:

ABC Company John Doe Anytown (000)000-0000
XYZ Company Jane Smith Metropolis (000)555-5555

I need the data to be formatted as such:

ABC Company
John Doe
Anytown
(000)000-0000

XYZ Company
Jane Smith
Metropolis
(000)555-5555

I tried modifying the formula provided by Microsoft to convert rows to
columns, but it didn't work.

Thanks, in advance!

Lois Lane wrote:
> Excel's help file provides a specific formula to convert multiple rows to
> columns. However, I need help in converting multiple columns to rows,
> placing a blank row inbetween each set of records. Right now, the data is in
> this format, representing 4 columns:
>
> ABC Company John Doe Anytown (000)000-0000
> XYZ Company Jane Smith Metropolis (000)555-5555
>
> I need the data to be formatted as such:
>
> ABC Company
> John Doe
> Anytown
> (000)000-0000
>
> XYZ Company
> Jane Smith
> Metropolis
> (000)555-5555
>
If the functions in the freely downloadable file at
http://home.pacbell.net/beban are available to your workbook, and
Tools|Options|View|Zero values is unchecked

=TRANSPOSE(MakeArray(A1:E2,1)) array entered

Alan Beban

Lois,

Try this macro

Sub Reformat()
Dim i As Long
Dim cLastRow As Long

Application.ScreenUpdating = False
With ActiveSheet
cLastRow = .Cells(Rows.Count, "A").End(xlUp).Row
For i = cLastRow To 1 Step -1
.Cells(i + 1, "A").Resize(4, 1).EntireRow.Insert
.Cells(i + 1, "A").Value = .Cells(i, "B").Value
.Cells(i + 2, "A").Value = .Cells(i, "C").Value
.Cells(i + 3, "A").Value = .Cells(i, "D").Value
.Cells(i, "B").Resize(1, 3).ClearContents
Next i
End With
Application.ScreenUpdating = True

End Sub


--

HTH

RP
(remove nothere from the email address if mailing direct)


"Lois Lane" <Lois Lane@discussions.microsoft.com> wrote in message
news:2446B2E3-75E1-4419-B6E6-1B5BBB6AB602@microsoft.com...
> Excel's help file provides a specific formula to convert multiple rows to
> columns. However, I need help in converting multiple columns to rows,
> placing a blank row inbetween each set of records. Right now, the data is
in
> this format, representing 4 columns:
>
> ABC Company John Doe Anytown (000)000-0000
> XYZ Company Jane Smith Metropolis (000)555-5555
>
> I need the data to be formatted as such:
>
> ABC Company
> John Doe
> Anytown
> (000)000-0000
>
> XYZ Company
> Jane Smith
> Metropolis
> (000)555-5555
>
> I tried modifying the formula provided by Microsoft to convert rows to
> columns, but it didn't work.
>
> Thanks, in advance!

You can accomplish with a pivot table. Set up the pivot table with your data
and put the company, person, city, telephone fields in rows and set the field
settings for each to outline. Also set the company field settings to include
a blank line after each one. Then in a cell outside of the pivot table enter
a formula to concatenate the four cells containing the data on each line such
as =B5&C5&D5&E5 where one field will have info and the three others will be
blank. The result will be the information (company, person, city, telephone)
in each row. You can then copy and paste/special and select values. Then
you can delete the pivot table.
Gary

"Lois Lane" wrote:

> Excel's help file provides a specific formula to convert multiple rows to
> columns. However, I need help in converting multiple columns to rows,
> placing a blank row inbetween each set of records. Right now, the data is in
> this format, representing 4 columns:
>
> ABC Company John Doe Anytown (000)000-0000
> XYZ Company Jane Smith Metropolis (000)555-5555
>
> I need the data to be formatted as such:
>
> ABC Company
> John Doe
> Anytown
> (000)000-0000
>
> XYZ Company
> Jane Smith
> Metropolis
> (000)555-5555
>
> I tried modifying the formula provided by Microsoft to convert rows to
> columns, but it didn't work.
>
> Thanks, in advance!

Another way would be to select the 5th col. on your data
sheet (assuming it's named "mysht"), enter ="", and press
<ctrl><enter>. Now on a new sheet in A1 put:

=OFFSET(mysht!$A$1,ROUNDUP(ROW()/5,0)-1,ROW()-(ROUNDUP(ROW
()/5,0)*5-5)-1)

and copy down as far as needed.

HTH
Jason
Atlanta, GA

>-----Original Message-----
>Excel's help file provides a specific formula to convert
multiple rows to
>columns. However, I need help in converting multiple
columns to rows,
>placing a blank row inbetween each set of records. Right
now, the data is in
>this format, representing 4 columns:
>
>ABC Company John Doe Anytown
(000)000-0000
>XYZ Company Jane Smith Metropolis
(000)555-5555
>
>I need the data to be formatted as such:
>
>ABC Company
>John Doe
>Anytown
>(000)000-0000
>
>XYZ Company
>Jane Smith
>Metropolis
>(000)555-5555
>
>I tried modifying the formula provided by Microsoft to
convert rows to
>columns, but it didn't work.
>
>Thanks, in advance!
>.
>

Thank you, Gary - I'll try it!

"Gary Rowe" wrote:

> You can accomplish with a pivot table. Set up the pivot table with your data
> and put the company, person, city, telephone fields in rows and set the field
> settings for each to outline. Also set the company field settings to include
> a blank line after each one. Then in a cell outside of the pivot table enter
> a formula to concatenate the four cells containing the data on each line such
> as =B5&C5&D5&E5 where one field will have info and the three others will be
> blank. The result will be the information (company, person, city, telephone)
> in each row. You can then copy and paste/special and select values. Then
> you can delete the pivot table.
> Gary
>
> "Lois Lane" wrote:
>
> > Excel's help file provides a specific formula to convert multiple rows to
> > columns. However, I need help in converting multiple columns to rows,
> > placing a blank row inbetween each set of records. Right now, the data is in
> > this format, representing 4 columns:
> >
> > ABC Company John Doe Anytown (000)000-0000
> > XYZ Company Jane Smith Metropolis (000)555-5555
> >
> > I need the data to be formatted as such:
> >
> > ABC Company
> > John Doe
> > Anytown
> > (000)000-0000
> >
> > XYZ Company
> > Jane Smith
> > Metropolis
> > (000)555-5555
> >
> > I tried modifying the formula provided by Microsoft to convert rows to
> > columns, but it didn't work.
> >
> > Thanks, in advance!

Worked like a charm - thank you!

"Bob Phillips" wrote:

> Lois,
>
> Try this macro
>
> Sub Reformat()
> Dim i As Long
> Dim cLastRow As Long
>
> Application.ScreenUpdating = False
> With ActiveSheet
> cLastRow = .Cells(Rows.Count, "A").End(xlUp).Row
> For i = cLastRow To 1 Step -1
> .Cells(i + 1, "A").Resize(4, 1).EntireRow.Insert
> .Cells(i + 1, "A").Value = .Cells(i, "B").Value
> .Cells(i + 2, "A").Value = .Cells(i, "C").Value
> .Cells(i + 3, "A").Value = .Cells(i, "D").Value
> .Cells(i, "B").Resize(1, 3).ClearContents
> Next i
> End With
> Application.ScreenUpdating = True
>
> End Sub
>
>
> --
>
> HTH
>
> RP
> (remove nothere from the email address if mailing direct)
>
>
> "Lois Lane" <Lois Lane@discussions.microsoft.com> wrote in message
> news:2446B2E3-75E1-4419-B6E6-1B5BBB6AB602@microsoft.com...
> > Excel's help file provides a specific formula to convert multiple rows to
> > columns. However, I need help in converting multiple columns to rows,
> > placing a blank row inbetween each set of records. Right now, the data is
> in
> > this format, representing 4 columns:
> >
> > ABC Company John Doe Anytown (000)000-0000
> > XYZ Company Jane Smith Metropolis (000)555-5555
> >
> > I need the data to be formatted as such:
> >
> > ABC Company
> > John Doe
> > Anytown
> > (000)000-0000
> >
> > XYZ Company
> > Jane Smith
> > Metropolis
> > (000)555-5555
> >
> > I tried modifying the formula provided by Microsoft to convert rows to
> > columns, but it didn't work.
> >
> > Thanks, in advance!
>
>
>

Thank you, Alan!

"Alan Beban" wrote:

> Lois Lane wrote:
> > Excel's help file provides a specific formula to convert multiple rows to
> > columns. However, I need help in converting multiple columns to rows,
> > placing a blank row inbetween each set of records. Right now, the data is in
> > this format, representing 4 columns:
> >
> > ABC Company John Doe Anytown (000)000-0000
> > XYZ Company Jane Smith Metropolis (000)555-5555
> >
> > I need the data to be formatted as such:
> >
> > ABC Company
> > John Doe
> > Anytown
> > (000)000-0000
> >
> > XYZ Company
> > Jane Smith
> > Metropolis
> > (000)555-5555
> >
> If the functions in the freely downloadable file at
> http://home.pacbell.net/beban are available to your workbook, and
> Tools|Options|View|Zero values is unchecked
>
> =TRANSPOSE(MakeArray(A1:E2,1)) array entered
>
> Alan Beban
>

This was by far the easiest solution! Thank you very much, Jason!
Initially, it wouldn't work, but I realized your formula was on two lines
instead of one - once I pasted it all on one line, it was perfect!

Thanks again.

"Jason Morin" wrote:

> Another way would be to select the 5th col. on your data
> sheet (assuming it's named "mysht"), enter ="", and press
> <ctrl><enter>. Now on a new sheet in A1 put:
>
> =OFFSET(mysht!$A$1,ROUNDUP(ROW()/5,0)-1,ROW()-(ROUNDUP(ROW
> ()/5,0)*5-5)-1)
>
> and copy down as far as needed.
>
> HTH
> Jason
> Atlanta, GA
>
> >-----Original Message-----
> >Excel's help file provides a specific formula to convert
> multiple rows to
> >columns. However, I need help in converting multiple
> columns to rows,
> >placing a blank row inbetween each set of records. Right
> now, the data is in
> >this format, representing 4 columns:
> >
> >ABC Company John Doe Anytown
> (000)000-0000
> >XYZ Company Jane Smith Metropolis
> (000)555-5555
> >
> >I need the data to be formatted as such:
> >
> >ABC Company
> >John Doe
> >Anytown
> >(000)000-0000
> >
> >XYZ Company
> >Jane Smith
> >Metropolis
> >(000)555-5555
> >
> >I tried modifying the formula provided by Microsoft to
> convert rows to
> >columns, but it didn't work.
> >
> >Thanks, in advance!
> >.
> >
>