Thread: Export emails from Outlook to Excel

I want to move my emails into an Excel file. I have found this code and it works, but there are a few things I would like to change but don't know how.

Right now the code needs a manual selection of which folder to export from and I would like to automate this. It also opens the file every time the code is run even if the file is already open, I would like it to select the file if it is already open instead of opening a second one. Then, I would like to put this into a script that will run on outlook every time a new message is received. Please help me with any of the problems if you can. Thanks.

Sub ExportToExcel()
  On Error GoTo ErrHandler
  Dim appExcel As Excel.Application  Dim wkb As Excel.Workbook

Dim wks As Excel.Worksheet

Dim rng As Excel.Range

Dim strSheet As String

Dim strPath As String

Dim intRowCounter As Integer

Dim intColumnCounter As Integer

Dim msg As Outlook.MailItem

Dim nms As Outlook.NameSpace

Dim fld As Outlook.MAPIFolder

Dim itm As Object
    strSheet = "OutlookItems.xls"  strPath = "C:Examples\"

strSheet = strPath & strSheet

Debug.Print strSheet
  'Select export folder
Set nms = Application.GetNamespace("MAPI")

Set fld = nms.PickFolder
  'Handle potential errors with Select Folder dialog box.
If fld Is Nothing Then

MsgBox "There are no mail messages to export", vbOKOnly, _

"Error"

Exit Sub

ElseIf fld.DefaultItemType <> olMailItem Then

MsgBox "There are no mail messages to export", vbOKOnly, _

"Error"

Exit Sub

ElseIf fld.Items.Count = 0 Then

MsgBox "There are no mail messages to export", vbOKOnly, _

"Error"

Exit Sub

End If
  'Open and activate Excel workbook.
Set appExcel = CreateObject("Excel.Application")

appExcel.Workbooks.Open (strSheet)

Set wkb = appExcel.ActiveWorkbook

Set wks = wkb.Sheets(1)

wks.Activate

appExcel.Application.Visible = True
  'Copy field items in mail folder.
For Each itm In fld.Items

intColumnCounter = 1

Set msg = itm

intRowCounter = intRowCounter + 1

Set rng = wks.Cells(intRowCounter, intColumnCounter)

rng.Value = msg.To

intColumnCounter = intColumnCounter + 1

Set rng = wks.Cells(intRowCounter, intColumnCounter)

rng.Value = msg.SenderEmailAddress

intColumnCounter = intColumnCounter + 1

Set rng = wks.Cells(intRowCounter, intColumnCounter)

rng.Value = msg.Subject

intColumnCounter = intColumnCounter + 1

Set rng = wks.Cells(intRowCounter, intColumnCounter)

rng.Value = msg.SentOn

intColumnCounter = intColumnCounter + 1

Set rng = wks.Cells(intRowCounter, intColumnCounter)

rng.Value = msg.ReceivedTime

Next itm
  Set appExcel = Nothing  Set wkb = Nothing

Set wks = Nothing

Set rng = Nothing

Set msg = Nothing

Set nms = Nothing

Set fld = Nothing

Set itm = Nothing
  Exit Sub
ErrHandler:  If Err.Number = 1004 Then

MsgBox strSheet & " doesn't exist", vbOKOnly, _

"Error"

Else

MsgBox Err.Number & "; Description: ", vbOKOnly, _

"Error"

End If

Set appExcel = Nothing

Set wkb = Nothing

Set wks = Nothing

Set rng = Nothing

Set msg = Nothing

Set nms = Nothing

Set fld = Nothing

Set itm = Nothing
End Sub

you may do like this
choose file > export > address book. Export as a csv file. this can then be opened it excel
and if if you need some other way you can contact PST repair.