Outlook Rules

[alexduy]

We have three people in our department. Person "A" handles employees with last name from A - L , Person "B" handles employees with last name from M - Q, and person "C" handles employees with last name from R-Z. Is there a way to set a rule in outlook so that as e-mail comes into our inbox, it checks the last name and move it to a specific folders?

Thanks

[6StringJazzer]

Outlook rules are not that sophisticated. It can go by strings found in the sender's address, but not by first letter.

I think this could be done with a macro (not sure) but your description needs some clarification.

The way you described this is as if the emails are arriving at a single email address and you want to move them to subfolders under the InBox. However, you also said this there are three different people. How will those three people access the subfolders? Is this a shared email account?

[alexduy]

Yes, it's a shared alias. We are payroll accountants, and all three of us monitor the same alias ([email protected]). Is it possible to do that?

[sofiarose123]

Select File | Manage Rules & Alerts.
Click on the New Rule button.
Locate the "Step 1: Select a template" box.
Under the section labeled "Start from a blank rule", select Apply rule on messages I receive.
Click Next.
In the "Which condition(s) do you want to check?" box,check the box with specific words in the subject.
In the "Edit the Rule Description" box below, click on specific words.
In the "Specify words or phrases to search for in this subject" window, type the text to sear for. In this example, you would type [earth-info].
Click the Add button. Click OK. Click Next.
Check the box to the left of the action you wish to perform on this message. In this example, you would check the box to the left of move it to a specified folder.
In the "Edit the Rule Description" box below, click on specified.
In the "Choose a folder" dialog box, select an already existing folder or create a new one.
Click Next at the "Are there any exceptions?" box.
Specify a name for this filter. It does not matter what you call it. This is just so you can tell it apart from other filters you may create. Make certain that the box to the left of Turn on this rule is checked.
Click Finish | OK.
[commercial links removed by Moderator]

[6StringJazzer]

sofiarose123, your response is related to the question but is not responsive to it. The question specifically asks about first letter of last name of sender, and you gave a general Help page description of how to add a rule. It appears that this was just so you could also post a couple of links to a completely unrelated commercial site.

If you do this again you will be banned for spam.