Need help with match/cross reference two GAINT excel databases!!

[bxc2739]

Hi,

I am trying to match/cross reference (check by ZIP CODE) two extremely large databases/spreadsheets in MS EXCEL. The vast majority of matches will turn up negative (no match) and only like <5% of all the rows/fields in my 31000+ excel sheet will actually match by zip to the records contained in another sheet (actually this second sheet is a large Seibel Sales database that I exported to Excel for easier access/manipulation) So it would be very tedious and a time waster to manually match the records by hand. My question would be, is there an automated way in Excel (or using any number of Excel addons such as ASAP Utilities etc) that would let the computer do the work for me??

Basically I have two large records, one that I exported from Siebel online to Excel, and the second one is the original work Excel database that I am to work on (ie find matches by zip code and mark them as matched)

Is there a quick way to do this? The power of the computer should really be put to use, but I just don't know /cant figure out how to go about this.

Any ideas would be helpful, thanks!

BTW here is the screenshots and explainations if you don't know what I am talking about:
http://www.freewebs.com/bxc2739/

-Bo

[bxc2739]

Just to clarify (I'm not sure I explained it very good)

Imagine two sheets

Sheet #1 <-(Seibel converted to xls) Sheet #2 (xls sheet to be worked on)
12345 --------------------------------54986 (mark as NO MATCH)
84596 --------------------------------25746 (mark as NO MATCH)
24578 --------------------------------12345 (mark as MATCH!)
96328 --------------------------------15789 (mark as NO MATCH)
45897 --------------------------------96328 (mark as MATCH!)

The problem is Sheet #2 is not only five rows, it is like 30000+ rows, and I
will have to do another 30000+ rows soon, so 60000+ to do by hand is very slow indeed.

Also, >95% of all the rows in Sheet #2 will be a NO MATCH with no matching zip codes to ANY of the zip codes of Sheet #1. So less than 5% will actually be a match, but the thing is I have to check ALL of them to actually know which ones match and which don't.

IS there a utility / macro or function in Excel that can quickly let me do this the automated way?

Thanks

[Ardus Petus]

2 solutions. You can test both or let the local gurus tell which is best

In sheet2 , column A (which appears to be free):
=IF(COUNTIF([Output.xls]Output!S:S,B2)>0,"MATCH","NO MATCH")

or:
=IF(ISNA(MATCH(B2,[Output.xls]Output!S:S,;0),"NO MATCH","MATCH")

I think 1st solution is faster.

HTH
--
AP

"bxc2739" <[email protected]> a écrit
dans le message de
news:[email protected]...
>
> Just to clarify (I'm not sure I explained it very good)
>
> Imagine two sheets
>
> Sheet #1 <-(Seibel converted to xls) Sheet #2 (xls sheet to be
> worked on)
> 12345 54986 (mark as NO
> MATCH)
> 84596 25746 (mark as NO
> MATCH)
> 24578 12345 (mark as
> MATCH!)
> 96328 15789 (mark as NO
> MATCH)
> 45897 96328 (mark as
> MATCH!)
>
> The problem is Sheet #2 is not only five rows, it is like 30000+ rows,
> and I
> will have to do another 30000+ rows soon, so 60000+ to do by hand is
> very slow indeed.
>
> Also, >95% of all the rows in Sheet #2 will be a NO MATCH with no
> matching zip codes to ANY of the zip codes of Sheet #1. So less than 5%
> will actually be a match, but the thing is I have to check ALL of them
> to actually know which ones match and which don't.
>
> IS there a utility / macro or function in Excel that can quickly let me
> do this the automated way?
>
> Thanks
>
>
> --
> bxc2739
> ------------------------------------------------------------------------
> bxc2739's Profile:
http://www.excelforum.com/member.php...o&userid=32538
> View this thread: http://www.excelforum.com/showthread...hreadid=534995
>

[bxc2739]

here is the example worksheet

example.zip

In example.xls:

Under the 'WORK' sheet/tab the first item is 'JOE DEL COLLETTI' with ZIP code as 95003. I need to cross reference this zip code with the 'Siebel'
sheet (check to see if ANY of the rows in Siebel sheet have ZIP CODE as 95003) If ANY match at all, I go back and MARK (highlight in red) the
'JOE DEL COLLETTI' row (in WORK) to signal that the MATCH has been found, if NOT found I leave it alone.

The majority >95% of the rows in WORK will have NO MATCH WHATSOEVER, but I need to check all the 35000+ rows to find the <5% matches.

I hope this makes it clearer.

Thanks