How to remove spaces in mail merge

[caustin]

Here's the deal, we merge excel columns into address labels. Everything works great. Problem is when we have an address where there's no first or last name, just a company name. WE set up the labels like this:

<<First>> <<Last>>
<<Company>>
<<Address>> etc

When there's no first or last name, the space that we manually insert in word remains there, so that when the company name gets moved up to the top line it ends up looking like this:

Company X
123 Main Street
Anytown, CA

The company name is indented by that one space. Is there any way to get Word (or Excel) to ignore that space if there's no first name and last name?

[Martin P]

The solution is in Word, in the mail merge document. Go to Insert Word Field
in the mail merge toolbar. In the dropdown list choose If ... then ... else
..... Choose your first name field under Field Name. Under Comparison, choose
"is blank". Then enter nothing and a space in the other two areas.

"caustin" wrote:

>
> Here's the deal, we merge excel columns into address labels. Everything
> works great. Problem is when we have an address where there's no first
> or last name, just a company name. WE set up the labels like this:
>
> <<First>> <<Last>>
> <<Company>>
> <<Address>> etc
>
> When there's no first or last name, the space that we manually insert
> in word remains there, so that when the company name gets moved up to
> the top line it ends up looking like this:
>
> Company X
> 123 Main Street
> Anytown, CA
>
> The company name is indented by that one space. Is there any way to
> get Word (or Excel) to ignore that space if there's no first name and
> last name?
>
>
> --
> caustin
> ------------------------------------------------------------------------
> caustin's Profile: http://www.excelforum.com/member.php...o&userid=35200
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>
>

[caustin]

thanks so much, that worked perfectly!