Matching and calculating 2 worksheets

[mayanair]

Hi,
I need some help with Excel Functions. I know this does not need much programming but to just have the right functions to use. I have the idea just dont know how to compute it. Kindly help

Right so the situation goes like this.

I have one worksheet that has names and IDs. the second worksheet contains the IDs which is repeated and another column that shows which ID has a completed case which is stated as COMPLETED.In short an example as below:

1st Worksheet
ID Name
abc123 John
def345 Angela


2nd Worksheet

ID Status
abc123 Completed
def345 Pending
abc123 Pending
def345 Completed
abc123 Completed

thus the first work sheet will populate as
ID Name Number of completed case
abc123 2
def123 1

How do i compute this?

Appreciate the help

[Biff]

Hi!

Assume this is the layout of sheet1:

..................A.................B......................C
1..............ID.............Name............Completed
2..........abc123..........John................formula
3..........def345..........Angela.............formula

Enter this formula in C2:

=SUMPRODUCT(--(Sheet2!A$2:A$6=A2),--(Sheet2!B$2:B$6=C$1))

Copy down as needed.

Biff

"mayanair" <[email protected]> wrote in
message news:[email protected]...
>
> Hi,
> I need some help with Excel Functions. I know this does not need much
> programming but to just have the right functions to use. I have the
> idea just dont know how to compute it. Kindly help
>
> Right so the situation goes like this.
>
> I have one worksheet that has names and IDs. the second worksheet
> contains the IDs which is repeated and another column that shows which
> ID has a completed case which is stated as COMPLETED.In short an
> example as below:
>
> 1st Worksheet
> ID Name
> abc123 John
> def345 Angela
>
>
> 2nd Worksheet
>
> ID Status
> abc123 Completed
> def345 Pending
> abc123 Pending
> def345 Completed
> abc123 Completed
>
> thus the first work sheet will populate as
> ID Name Number of completed case
> abc123 2
> def123 1
>
> How do i compute this?
>
> Appreciate the help
>
>
> --
> mayanair
> ------------------------------------------------------------------------
> mayanair's Profile:
> http://www.excelforum.com/member.php...o&userid=33847
> View this thread: http://www.excelforum.com/showthread...hreadid=536267
>

[mayanair]

Hi.

Thanks for the prompt reply.

I tried the formula, but it doesnt seem to work, resulted in some circular reference error.

maybe ill just brief again on how the 2 sheets look like

Sheet 1
A.....................B........................C
Name..............ID........................Number of Completed Cases
John...............abc......................
Angela.............def.....................
Nick.................ghi.....................

Sheet 2

A......................B
ID.....................Completed
abc...................Yes
def....................No
abc...................No
ghi....................Yes
def....................Yes
abc....................No
ghi.....................No
def.....................Yes

The formula will match the ID from sheet 1 and sheet 2 and count only the number of ID that has a Yes. The end result in sheet one will look like below:

A.....................B........................C
Name..............ID........................Number of Completed Cases
John...............abc......................1
Angela.............def.....................2
Nick.................ghi.....................1

Hope this helps.

Thanks again

[Biff]

That doesn't look anything like your first post! <g>

Try this:

=SUMPRODUCT(--(Sheet2!A$2:A$9=B2),--(Sheet2!B$2:B$9="Yes"))

Biff

"mayanair" <[email protected]> wrote in
message news:[email protected]...
>
> Hi.
>
> Thanks for the prompt reply.
>
> I tried the formula, but it doesnt seem to work, resulted in some
> circular reference error.
>
> maybe ill just brief again on how the 2 sheets look like
>
> Sheet 1
> A.....................B........................C
> Name..............ID........................Number of Completed Cases
> John...............abc......................
> Angela.............def.....................
> Nick.................ghi.....................
>
> Sheet 2
>
> A......................B
> ID.....................Completed
> abc...................Yes
> def....................No
> abc...................No
> ghi....................Yes
> def....................Yes
> abc....................No
> ghi.....................No
> def.....................Yes
>
> The formula will match the ID from sheet 1 and sheet 2 and count only
> the number of ID that has a Yes. The end result in sheet one will look
> like below:
>
> A.....................B........................C
> Name..............ID........................Number of Completed Cases
> John...............abc......................1
> Angela.............def.....................2
> Nick.................ghi.....................1
>
> Hope this helps.
>
> Thanks again
>
>
> --
> mayanair
> ------------------------------------------------------------------------
> mayanair's Profile:
> http://www.excelforum.com/member.php...o&userid=33847
> View this thread: http://www.excelforum.com/showthread...hreadid=536267
>

[mayanair]

Hi Biff,

Sorry for the vague desc in the first post

Thanks, it works now but i noticed that the formula is quite static, does not support if the data increases unless i manually change it. How to make dynamic?

Thanks.

[Biff]

You can either create a dynamic named range for the data on sheet2:

http://contextures.com/xlNames01.html#Dynamic

Or, just use a larger range size that allows for expansion:

=SUMPRODUCT(--(Sheet2!A$2:A$1000=B2),--(Sheet2!B$2:B$1000="Yes"))

Biff

"mayanair" <[email protected]> wrote in
message news:[email protected]...
>
> Hi Biff,
>
> Sorry for the vague desc in the first post
>
> Thanks, it works now but i noticed that the formula is quite static,
> does not support if the data increases unless i manually change it. How
> to make dynamic?
>
> Thanks.
>
>
> --
> mayanair
> ------------------------------------------------------------------------
> mayanair's Profile:
> http://www.excelforum.com/member.php...o&userid=33847
> View this thread: http://www.excelforum.com/showthread...hreadid=536267
>