Inserting Frequently Used Paragraphs in to a document

tannersarms · #1 01-01-2009, 06:38 PM

Hello

I hope my question is relevant in this section. My job requires me to quote a lot of policy in reports. I also find myself using the same stock paragraphs over and over again when stating why something doesn't meet the requirements of the policy. At the moment the most efficeint I can be is to store these paragraphs in a separate document and copy and paste them over. However this is getting too unwieldly.

Is there a way I can store all of these paragraphs and policy in a document and just use some sort of shortcut that will quickly insert the stock text I'm referring to? I am somewhat hindered by the fact that my organisation uses Word 1997, though this may change "in the future".

Grateful for any help

martindwilson · #2 01-02-2009, 02:44 PM

have you tried auto text ?
highlight the paragraph, then from tool bar
click insert/auto text
you will see that the paragraph is in the preview box
it is named as the first line of the paragraph in top box, you can change that name to anything say "standard opening 1"
once you've changed the name
click add
now in future all you have to do is insert/autotext and pick "standard opening 1" from the dropdown, click insert and it's put in document

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