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How to get pivot table to include new data added after the pivot table was created

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    How to get pivot table to include new data added after the pivot table was created

    I am new to pivots but can see how quick and useful they can be.

    I have a list of of events on my spreadsheet that so far go down to row 146. These events happen continuously so one of my column headers is "Year" and I list what year it happened. So far I have done 2009 / 2010. Eventually I will bring it fully up to date to 2014. Once up to date, I will list new entries as they occur.

    I have set up several pivot tables as a means of learning how to do pivot tables. In the drop down for Column Labels it currently has the options of 2009 / 2010 / blank. I now want to add the data for 2011 and beyond. I did the first few and then looked at the pivot tables. It did not add 2011 to the option or any of the data. Is there a way that I can get a pivot table to include data added after it is created? When I created the pivot table I didn't just select the range of cells that had data in them at that point (A2:K124) . I selected the column headers (A:K) thinking it would utomatically expand as new data was added to the selected range.

    Is there a way of getting the pivot table to include new data?
    Thanks for your help

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    Forum Guru romperstomper's Avatar
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    Re: How to get pivot table to include new data added after the pivot table was created

    See Debra's excellent tutorial here.
    Remember what the dormouse said
    Feed your head

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    Re: How to get pivot table to include new data added after the pivot table was created

    Quote Originally Posted by CDobby View Post
    Is there a way of getting the pivot table to include new data?
    click the "Refresh" button in the "Data" pane in the "PivotTable Tools: Options" ribbon

    or keyboard shortcut ALT+F5

    That will tell the Pivot Table to go back and re-fetch the data range you fed into it.

    Also,

    Note that telling the pivot table to use A:K is an error; probably what actually happened is it fetched from row 1 to 2^16 or whatever the limit of the spreadsheet you created it in was.

    You might want to consider putting your data in a predefined autotable and then feed the table as a named range into the pivot table instead of just giving it a monster range. The autotable will automatically expand if you concatenate data on the bottom. (If you add/remove columns from the autotable that will automatically change when you refresh the pivot table too).
    Last edited by ben_hensel; 09-03-2014 at 10:56 AM.

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