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Adding rows to data --> filter not adjusting

  1. #1
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    Question Adding rows to data --> filter not adjusting


    Everyday, I need to add rows to a pivot table and I actualize the pivot afterwards.
    Some of my rows are not to be taken into account so I filter my data on one field. Let's say the filed is called "Stock quantity". I put this field in the filter-section of my pivot table and I deselect all the negative values of the field.
    When I add rows to the datatable, and there are negative values in the "Stock quantity" field, I need te desect those again, but I noted today that those values are put at the end of the dropdown list while before the values where ordered automatically.
    Therefore, I have to go throught the whole list looking for negative values, which take a lot of time if I have more than 100.000 rows.

    Does anyone know how to avoid that problem or have to dropdown list to sort the values correctly?

    Thanks a lot!

  2. #2
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    Portsmouth, England
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    Excel 2007 to 2016

    Re: Adding rows to data --> filter not adjusting

    Hi and welcome to the forum

    It's a little difficult to visualise your problem, but here is how I would handle it.

    Instead of having your "stock quantity" as a pivot filter, put these in the Values area. You can then filter your rows using the Value filters option. The only downside I can see with this is if you have a single item which has positive and negative values in your data, the net amount will be shown in the values column so this might not be what you want.

    If I've completely misunderstood, could you attach a small sample of your data (desensitised) so I can have another look.
    To attach a file, click on the Advance button, then scroll down to Manage Attachments. Select your file and upload.
    Excel is a constant learning process and it's great to help each other. If any of us have helped you today, a click on the "reputation" star on the left is appreciated.

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