We have a stacked Column Graph for all the elements of our budget, but some departments only spend in a few areas, how can I make the graph only show columns or rows that have values other than zero?
I am using Spreadsheet server with SAP, so the data changes month to month, but SS has a hide zero value function. Unfortunately I can truncate the data source but not the graph?
I would greatly appreciate any suggestions.
Thanks - Grasstoe
copy your data to another column using this formula
=IF(A1=0,NA(),A1)
and plot your graph from that column. #N/A errors are ignored by Excel when plotting graphs.
Glenn
None of us get paid for helping you... we do this for fun. So DON'T FORGET to say "Thank You" to all who have freely given some of their time to help YOU.
Temporary addition of accented to illustrate ongoing problem to the TT: L? fh?ile P?draig sona dhaoibh
Thank You Glenn,
Alas the $s and even the labels continue to show up as NA or blank if I replace NA() with "". but the space remains the same. So it is cleaner. What I would ideally like to see is only rows where data does not equal zero.
Maybe Spreadsheet server complicates things with data that can be zero today and populated the following month?
I tried both selecting from the new columns and building again from scratch but all the rows came with it...
Any other tricks to try?
Cheers
grasstoe
Will you please attach a SMALL sample Excel workbook (10-20 rows of data is usually enough)? Please don't attach a picture of one (no-one will want to re-type all your stuff before starting).
1. Make sure that your sample data are truly REPRESENTATIVE of your real data. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.
2. Make sure that your desired solution is also shown (mock up the results manually).
3. Make sure that all confidential information is removed first!!
4. Try to avoid using merged cells. They cause lots of problems!
Unfortunately the attachment icon doesn't work at the moment. So, to attach an Excel file you have to do the following: Just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.
Glenn,
Here is a sample, the one flaw is that I had to render the Spread Sheet Server Data into values,
but the error values are still showing so maybe a solution will work in SS as well..
Hoping the attached will show up..?
Thank You Glenn!
I created a column for the data labels, with a blank instead of a zero or a #N/A, and selected it instead of cell values.
Thank You Glenn,
I have managed a similar result, even reducing the category name to a blank if there is no value, but that is the cleanest I can make it. In your attachment, how do we make "Printing" with no $ value hide or go away?
a given cost center might only use a small number of expense categories out of the complete list. I would love for the graph to only show rows that have a value other than zero so that every row of the graph is relevant... The trouble is that we have enough different departments that the visible rows would be different for each department, and of course I would like one dynamic template rather than customize 30+ different ones...
Maybe I need to INDEX or MATCH or some other way to keep the whole list and then rebuild the reduced no zero value list and draw the graph from there. Maybe the blank space would all be at the bottom... I have been reading through some of the solutions to other problems and I saw something like that... I will have to find a way to reverse engineer it!
Cheers
Stoph
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