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Merging several rows into one filling empty spaces

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    Merging several rows into one filling empty spaces

    Hi guys

    Is the following possible?


    Imagine I have the following table:

    NAME JAN18 FEB18 MAR18 APR18
    John 5 (empty cell) (empty cell) (empty cell)
    John (empty cell) 3 (empty cell) (empty cell)
    John (empty cell) (empty cell) 7 (empty cell)
    John (empty cell) (empty cell) (empty cell) 10

    And I want to ge this:


    NAME JAN18 FEB18 MAR18 APR18
    John 5 3 7 10

    I want to be able to do this not using the cut-paste method because my database is ridiculously large. I'm attaching a screenshot to make things clearer.

    Thank you very much for the support!
    Attached Images Attached Images

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    Forum Moderator AliGW's Avatar
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    Re: Merging several rows into one filling empty spaces

    So will there be one value per person in each column and will these values always be on different rows, exactly as illustrated? Somehow I think it's not going to be quite as simple as your example suggests ...

    Will you please attach a sample Excel workbook? We are not able to work with or manipulate a picture of one and nobody wants to have to recreate your data from scratch.

    1. Make sure that your sample data are REPRESENTATIVE of your real data. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.

    2. Make sure that your desired results are also shown (mock up the results manually).

    3. Make sure that all confidential data is removed or replaced with dummy data first (e.g. names, addresses, E-mails, etc.).

    4. Try to avoid using merged cells as they cause lots of problems.

    Unfortunately the attachment icon doesn't work at the moment, so to attach an Excel file you have to do the following: just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.

    Please pay particular attention to point 2 (above): without an idea of your intended outcomes, it is often very difficult to offer appropriate advice.
    Ali


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    Forum Moderator davesexcel's Avatar
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    Re: Merging several rows into one filling empty spaces

    Here's a practice.
    Select all the cells in the range.
    Hit F5 key and select "Special...."
    select the Blanks option and click OK
    Right click on one of the selected blank cells and select "Delete" then "Shift Cells Up"

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    Re: Merging several rows into one filling empty spaces

    Hi AlicGW and davesexcel

    Thank your very much for your input.

    1. I'll be attaching a representative spreadsheet, as AlicGW suggested.
    2. The pattern that I see is that each person (e.g. John or Katy) has N rows. Each of his/her rows has one single value only. These values will always have different columns.

    3. If I do what davesexcel suggested I end up with an odd-looking table as there are other people below John (e.g. Maria, Katy and Mark) and shifting cells up will affect their rows too.

    thank you very much for your patience and willingness to help.
    Regards from Mexico!
    Attached Files Attached Files

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    Forum Moderator davesexcel's Avatar
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    Re: Merging several rows into one filling empty spaces

    Well of course, your original sample only show one name

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    Cool Re: Merging several rows into one filling empty spaces

    maybe something like this?
    check black table

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    Re: Merging several rows into one filling empty spaces

    Quote Originally Posted by davesexcel View Post
    Well of course, your original sample only show one name
    Hi davesexcel

    Yes, buddy. My mistake. I forgot to mention there are other names in the table. I hope there is a way to achieve it.

    Sorry again and thank you for your valuable contribution.

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    Re: Merging several rows into one filling empty spaces

    Quote Originally Posted by sandy666 View Post
    maybe something like this?
    check black table
    Hi sandy666

    I went through your attached file but couldn't understand exactly what and how you did it.
    To clarify things, the excel file I originally uploaded contains 3 tabs. The "what I have" and "what I wanna get" tabs show the point I'm trying to make in this thread. Please feel free to submit your ideas. Your questions are welcome too.

    Regards!

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    Cool Re: Merging several rows into one filling empty spaces

    I did it via PowerQuery (free add-in from MS site for Ex 2010/2013 - Ex2016 and above - PowerQuery is built-in)
    whole action is in background so if you want to see how it works and see steps download and install this add-in.
    there is no any formulas or VBA, just defined user action(s) like eg. this:
    Please Login or Register  to view this content.
    here it was: Group by... and Sum, nothing more.

    here is example for mentioned two sheets
    (orange table)

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