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Pivot Table - Column formatting not preserved/extended when table has new rows

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    Pivot Table - Column formatting not preserved/extended when table has new rows

    I feel that this is a question that must have been answered a thousand times, but I cannot find a solution that works.

    I have a pivot table with a number of columns. Over time this pivot table will grow as new source data is added.

    An example column looks like this;

    Table Column2.png

    I have applied conditional formatting so (blank) uses a Custom form of ;;; so making the fields truly blank. That all works. But, when I add some new data and refresh the pivot table the formatting is broken again. See the image. The new field is the one where the margin is shown as 0.37 and not 37.00%. Also, where the table has grown by one row the new row at the bottom shows (blank).

    How do I ensure the numeric formatting and conditional formatting covers the whole table (column) as the table grows?

    I am using a macro to refresh the pivot table as I want to use a single button to refresh all pivot tables at once. The macro is as follows.

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    Thanks

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Hi, if column C is where your "Margin" is,
    you could add to your macro:
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    Cheers
    Erwin
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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Thanks Erwin

    I will try this and see if I can add the Conditional Formattting in as well.

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    You can also try this:
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    Cheers
    Erwin

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    You can apply conditional formatting to specific fields of a pivot table (so that it will move with any cells using that field) as long as it is a value field. Is yours a value field or row/column/filter?
    Rory
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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Thanks again - this is a good improvement on the first answer. I have tried this though, and get an error.

    Attachment 676125

    The worksheet is not protected, so I am not sure why this does not work.

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Your attachment is not visible, you must upload this via the attachment manager (Go Advanced)
    and it would help to upload a small, desensitized workbook .

    Cheers
    Erwin

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Here, hopefully is the image.

    Attachment 676130

    This did not work either - will try again (just noted the Advanced comment you made).

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Here is the screenshot (3rd time lucky)

    NumberFormat Error.png

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Well, to help you better, we really need an upload of your workbook.

    Cheers
    Erwin
    Last edited by Eastw00d; 05-05-2020 at 05:51 AM.

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    I have attached a version with cleaned up data (I need to hide a few details). I hope I have successfully done this.

    To test this if you click on the bottom row of the table, then Insert it will insert a row above. You can then fill in some details. Then on 'Pivots' Refresh the table.

    Thanks for your help, and sorry for the newbie lack of knowledge on the forum.

    Steve
    Attached Files Attached Files

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    Forum Expert rorya's Avatar
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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Try:

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    Re: Pivot Table - Column formatting not preserved/extended when table has new rows

    Thanks rorya that works perfectly. The missing part in my code was the "DataRange".

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