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Pivot Table Modifications

  1. #1
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    Pivot Table Modifications

    Hello Excel experts

    I am a little new to using excel Pivot tables, so my requirement may not be very tough for some of you, and I may sound too naive to ask, but request you to help me with this please.

    I need to create a Pivot which looks like the table in the "Requirement" tab of the attached excel sheet.

    I managed to add my Pivot table in the "Data and Pivot" tab, but I am struck at the below steps - request you to help.

    1) Adding "% pending" column as an additional column
    2) Remove the Top row in the Pivot table which has "Count of Lean & Tested" and "Lean Train & Tested"
    3) Conditional formatting in last column as red for all values > 0%

    I would prefer to learn how it is to be done, instead of having them done by others. Please help !
    Attached Files Attached Files

  2. #2
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    Re: Pivot Table Modifications

    The second and third points can be managed in manual editing as well. The first point is what I am looking for some help with.

    Note that I tried "Calculated Field" option, but since the "Completed" and "Pending" columns in the Pivot are not the actual columns themselves but are column cell values represented as columns, I am not able to add the "% Pending" column as "Calculated Field"

    I am able to "Show Value as" "% Row Total" But I need this percentage only for the % pending column and not all columns along with the "Pending" column which has value as well.

  3. #3
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    Re: Pivot Table Modifications

    If you are using Excel version 2010 or newer (2007 is the first version to support the .xlsx format so I don't believe your profile is up to date) then you may be able to utilize Power Pivot to do what you want.
    Otherwise you will need to add a column to the source data.
    I'll demonstrate the second option.
    The new column (L T&T) is populated using: =[@[Lean Train & Tested]]
    The L T&T field is dragged into the Values area and the Lean Train & Tested is removed from the Values area.
    Since the Lean Train & Tested is now only being used in one area (Columns) it can also be used to produce a calculated item
    Select cell G3 and then select Fields, Items & Sets > Calculated Item
    The formula used is: =Pending/(Pending +Completed )
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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