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Line graph to show Reading Ages

  1. #1
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    Line graph to show Reading Ages

    Hello.

    I am trying to create a line/scatter graph to show the progress (or lack of) for the students in my school. The students are tested twice a year, in this case May 2021 and May 2022 and the test provides an equivalent reading age in years and months (YY:MM).

    For example, in May 2021 Joe Bloggs was assessed to have a reading age of 10:01 (10 years and 1 month). In May 2022, Joe was assessed again and had a reading age of 11:06 (11 years and 6 months). Therefore Joe has improved his reading age by 1:5 (1 year and 5 months).

    I would like to create a line graph to represent this improvement from assessment 1 (May 2021) to assessment 2 (May 2022). Ideally I would like the y-axis to show Age Equivalent Score (8,9,10,11,12,13,14,15) and the x-axis to show the two assessments points (May 2021 and May 2022).

    I have attached a example spreadsheet.

    Any help is greatly appreciated.
    Thanks
    Attached Files Attached Files

  2. #2
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    Re: Line graph to show Reading Ages

    I find that a lot of charting questions end up being more spreadsheet questions. Once the spreadsheet issues are resolved, creating the chart is often easy. In your case, I see to basic spreadsheet issues that need to be addressed before we can talk about creating a chart.

    1) Excel expects to see data for a chart arranged in a certain way, and what you are showing here is not very conducive to a chart. I can only hope that you are allowed to rearrange the data (or a copy of the data) into something much more conducive to creating a chart. This essay covers how to arrange data in the sheet to make it easiest to create charts: https://peltiertech.com/good-chart-data/

    2) The other issue (and this may cause you to rethink the solutions provided in your previous about how to "calculate" these values) is that all of your desired chart data is text. 10:12 cannot be a number (unless it is a time number, in which case the underlying value is completely wrong for your application). How critical is this yrs:mnth notation (with years and months separated by a colon ":")? As a final, "dead end" sort of thing, these text strings are okay. But, for an intermediate step where the values will be subject to further analysis and charting, text is difficult to useless. If the notation is not essential, I would store these as simple decimal years (10 11/12, for example. or enter 10.11 and use the DOLLARDE() function to convert to decimal years). If the notation is essential, then I would still store the real numbers as decimal years, and maintain a "parallel" block of cells that converts the numbers to yrs:mnths text.

    Assuming those changes are allowed, I would expect to build the chart by:

    1) putting "date of test" in the leftmost column of my chart range.
    2) adding as many columns of "reading age" as needed with the reading ages stored as numeric decimal year values.
    3) Select this block of cells and insert the desired chart.
    4) Check that Excel correctly parsed the different chart elements (as Peltier explains, if you pay careful attention to steps 1 and 2, then Excel will usually get this correct).
    5) Format chart elements as desired.

    As a broad overview, that's what I would expect. I am uncertain about what you can and cannot do with your data, so I haven't taken the time to piece together details. Let us know more about your requirements and, assuming the steps I've outlined are allowed, what steps you have trouble with.
    Quote Originally Posted by shg
    Mathematics is the native language of the natural world. Just trying to become literate.

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