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How do I create automatically updated lists?

  1. #1
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    How do I create automatically updated lists?

    I have a list of names of first, second, and third graders. The first names are in Column A, the last names in Column B, and the grade in Column C.

    I want Excel to create three separate class lists automatically (hopefully alphabetized), one class list for first graders, another for second graders, and another for third graders. I want to be able to add and delete names from the first list (the one with all of the names) and have Excel update the class lists automatically. The attachment shows how I want the finished product to look. Of course, I want to be able to enter data only in Columns A, B, and C.

    Seems easy but I can't figure it out. Thanks.

    First, Second, Third Grade.xlsx
    Last edited by tahoephil; 01-24-2015 at 02:59 PM.

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    Re: How do I create automatically updated lists?

    Hi, welcome to the forum
    Please attach the sample with with desired result
    Samba

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: How do I create automatically updated lists?

    Try this out...
    Attached Files Attached Files
    Glenn




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    Re: How do I create automatically updated lists?

    First, Second, Third Grade.xlsx

    It may be a crude way of getting to the result but it creates a dynamic list, I only did the 1st graders but the idea is there.

  5. #5
    Forum Moderator Glenn Kennedy's Avatar
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    Re: How do I create automatically updated lists?

    Here's another way (this time in alphabetical order by surname).
    Attached Files Attached Files

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    Re: How do I create automatically updated lists?

    I should solve this with an helpcolumn to combine the first and last name.

    After that with an pivot table.

    See the attached file.
    Notice my main language is not English.

    I appreciate it, if you reply on my solution.

    If you are satisfied with the solution, please mark the question solved.

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    Re: How do I create automatically updated lists?

    You can also make use of a pivot table (Without help column)
    Attached Files Attached Files
    Last edited by popipipo; 01-24-2015 at 04:03 PM.
    Willem
    English is not my native language sorry for errors
    Please correct me if I'm completely wrong

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: How do I create automatically updated lists?

    By way of correction. All of the formyuas that I used were array formulas, ...confirmed by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER. You will know the array is active when you see curly braces { } appear around your formula. If you do not CTRL+SHIFT+ENTER you will get an error or a clearly incorrect answer. Press F2 on that cell and try again.

    I've amnended the sheet, as one set of formulas didn't use your named ranges.
    Attached Files Attached Files

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    Re: How do I create automatically updated lists?

    372721-how-do-i-create-automatically-updated-lists-first-second-third-grade-v3.xlsx

    Hello Glenn,

    This solution was very helpful. It works perfectly -- almost. I have discovered one bug. If there happen to be two students in the same class with the same last name, the solution ignores the second student. Any ideas? Thanks again for any help you can offer.

    Phil

  10. #10
    Forum Moderator Glenn Kennedy's Avatar
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    Re: How do I create automatically updated lists?

    Blast... Change of plan. Try this. the only downside (and no doubt someone else will modify the formula or re-do it) is that you have to apply an alphabetical sort to the Table to get it into alphabetical order. But it's now picking up based on last name and first name.
    Attached Files Attached Files

  11. #11
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    Re: How do I create automatically updated lists?

    see the attached file

    The table will sort by Last Name and another with First Name
    Last edited by samba_ravi; 02-01-2015 at 05:18 AM.

  12. #12
    Forum Moderator Glenn Kennedy's Avatar
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    Re: How do I create automatically updated lists?

    I was wondering if you'd rise to the challenge, nflsales. I wasn't disappointed!!

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