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Inserting actual sales next to budget - issues with new customer / items

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    Inserting actual sales next to budget - issues with new customer / items

    Dear All,

    I would like some help on populating the actual sales to budget. Here is what I do:

    1) Sheet " Budget" shows a table for all customers and item sold to them - months are in column ( please note that its actually 500 lines)
    2) Sheet " Actual " is downloaded from the system showing all sales transactions for the year ( therefore in order of sales invoice / date)
    3) Sheet : " Both " is a copy and paste of Budget and then use sumif / sumproduct formula to insert actual figures>> I am fine with it as per blue shaded are.

    The most difficult part is to identify the sales to new customer and or new items ( not Budgeted for ) - I use pivot tables for that and then insert them one by one to the sheet and sort them.

    I would like a formula that :
    1) compare customer columns Actual v/s Budget and insert the new customers automatically on the " Both " sheet
    2) compare customer columns Actual v/s Budget and insert the new items automatically on the " Both " sheet

    Alternatively, how can we make the Budget sheet in the same format as the Actual sheet i.e 6 columns instead of the Budget sheet showing 4 columns plus 12 columns for each month. In this way, I can copy and paste Budget underneath Actual and use pivot table one go.

    Thank you

    Regards
    Rama
    Attached Files Attached Files

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    Re: Inserting actual sales next to budget - issues with new customer / items

    Hi,

    You've hit the nail on the head. You'll make this task simpler if your budget sheet is rearranged as you suggest so that you have the dates in a single column much as you do with the Actuals. i.e. instead of a 7 row by 7 column matrix i.e. 49 cells, you'll have a 16 row by 6 column (Mine Site, Item ,State, AB, Date, Value). The 16 rows are because you have 16 separate values. Then use this table as the source range for a Pivot Table

    And if you do only have Excel 2003 you will need to stack the Actuals underneath the Budget items in a single table.
    Later versions of Excel do permit you to use tables from different sheets in the same Pivot Table so that would save you a task.
    Last edited by Richard Buttrey; 10-13-2015 at 08:04 PM.
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  3. #3
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    Re: Inserting actual sales next to budget - issues with new customer / items

    Hi

    you can easily find out out what is new actuals v budget with the help of a helper column
    i have attached two methods you can use...i would prefer helper on both....it makes it faster than the CSE method
    if you dont know what CSE is ...confirmed by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER. You will know the array is active when you see curly braces { } appear around your formula. If you do not CTRL+SHIFT+ENTER you will get an error or a clearly incorrect answer. Press F2 on that cell and try again.

    for crosstab method

    i used a macro which Marvin posted here
    http://www.excelforum.com/excel-gene...b-tableau.html

    if you want to use this method
    firstly i suggest copying data to new sheet before running it
    ...essentially it asks how many columns you want to "hold"
    which is 4 in your case
    Mine Site, Item,State, AB
    macro would do the rest

    i would imagine the crosstab method would be much easier overall as it do in once and thats it

    rest is just adding to pivot table area
    Attached Files Attached Files
    Last edited by humdingaling; 10-13-2015 at 08:01 PM.
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