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Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

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    Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    Can you help me with this?: confused:

    I am having some issues with Randomly Select Names No Repeats Until the list is exhausted. cannot repeat down or across!
    I have 4 columns of names, some names (like Sue) are in all columns (P,M,SO,ST) GIVEN THE TASK THAT THEY KNOW HOW TO DO.
    for a given month or MORE, each week i must list individuals from the 4 columns that can do the below tasks.
    PRESIDENT (P) PRESIDENT (P) MICS (M) MICS (M) SOUND (SO) STAGE (ST)

    Right now I'm using a drop-down list & relying on human error & the countif function NOT to repeat. There has to be an easier way to select from a given column without repeating the names until they have all be used, & also ensuring that the tasks assigned do not repeat the names across (for the given week).

    I downloaded (MRAND) but not sure how to set it up with more than 1 factor.
    https://app.box.com/s/dpb6fsyqft4ku44bft8ui903fmfraq66
    Last edited by Roo007; 12-05-2016 at 05:20 AM. Reason: SOLVED

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    You have 10 people qualified as "President," and need two. That means after 5 rows, someone will be appearing in that role for the second time, no?
    Entia non sunt multiplicanda sine necessitate

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    correct. But also, 1 individual may be able to do 3 different tasks, I cant list that same individual on all 3 tasks that week, i need to rotate either sequentially or random. Preferring to keep it as automated as possible.

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    The proposed solution is about as 'automatic' as I could make it. Columns B:E are populated using formulas only. Columns E and F have formulas, which populate most of the cells, and data validation. The formula for column F is:
    Formula: copy to clipboard
    Please Login or Register  to view this content.
    The column also has conditional formatting applied which highlights, yellow, duplicates in any particular row indicating that the name in that cell needs to be changed. Column G employs a similar setup.
    Note: Once a change via data validation is used the formula in that cell is erased.
    Note: Data validation was need to change three cells in column F and three cells in column G.
    Note: Changes were also made to the formulas that populate B38:G64
    Let us know if you have any questions.
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    thank you for all of your help. I think that this will work great.
    Questions: How do I get the data to refresh or repopulate with new random info (if that makes any sense)?
    Or if i add/delete names?
    Also, will i have a problem with the formula if i want to make additional sheet for the remainder of the year?

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    The 'Schedule' table, A5:G36, updates automatically when names are changed, added or deleted from the roll table occupying columns in I:L
    If by 'additional sheet' you mean putting the rolls on another sheet then look at the attached file to see the changes in the references when the rolls are moved to sheet1.
    Let us know if you have any questions.

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    Thank you for all of your help, I appreciate it VERY much!

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    Re: Random or NOT list of names (not repeating till all names used). Need HELP a.s.a.p.!!!

    You're Welcome. Thank You for the feedback and for marking the thread as 'Solved'. I hope that you have a blessed day.

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