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adding monthly totals

  1. #1
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    adding monthly totals

    Column B of my spreadsheet has the number of miles I run each day. Column A of my worksheet as the dates in the year I have run. So A1 might be 1/1/17, A2 would be 1/2/17 if I ran on 1/2. Otherwise, A2 would be the next day I ran - say 1/4/17.


    To the side I have an other columns January - December. Next to each month I know have a blank cell. I want the number of miles I have run each month next to the name of the month. Is there a formula I could use for each month? I just can’t do an adding of all columns A1-A31 (for January) as I do not run each day. A31 would probably give me a date around Feb 10th.

    TIA.
    Last edited by allan473; 03-22-2017 at 01:34 PM.

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    Re: adding monthly totals

    Simple enough to do but the solution will very much depend on the format of the month cells. Are they January as text or 01/01/17 formatted to show as just January?

    Could you post a sample workbook?

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.

    BSB

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    Re: adding monthly totals

    Hi allan and welcome to the forum,

    Excel has Pivot Tables that can do this problem easily. See the attached where I've created fake data and done a Pivot Table of it. I think this is what you want. Start learning Pivot Tables??
    Pivot Table Running Log by Month.xlsx
    One test is worth a thousand opinions.
    Click the * Add Reputation below to say thanks.

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    Re: adding monthly totals

    Hi,

    A SUM(IF array formula will do the job for you.

    This formula was written for the attached example file:

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    It is an array formula that is entered with a CTRL/SHIFT/ENTER.

    Hope this works for you.

    Cheers
    Attached Files Attached Files

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    Re: adding monthly totals

    Here is the sample sheet. The only changes from what I said above are that dates in column A will start at a14 and go down to around A379 if I run each day or a150 if I run less (I can't say how many days I will run) and miles are in column e.
    Attached Files Attached Files

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    Re: adding monthly totals

    If you click on 1 of your dates on the top table, you will see that are all for the year 1999. Change those to the year you want, then use this...
    =SUMIFS($E:$E,$A:$A,">="&E4,$A:$A,"<"&EDATE(E4,1))
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    Re: adding monthly totals

    Hey allan,

    I've removed your Merged cells as Excel Experts hate them. Then, using NO formulas and in about 6 mouse clicks, did a Pivot Table like I think you want.

    Pivot Table Running Log by Month 2xlsx.xlsx

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    Re: adding monthly totals

    Thanks for all the help. I have tried these suggestions and just get lost. The closest I got was trying to do what southward suggested. d but when I move his rod.
    If anyone wants to help with this sheet I need formulas to get data into d5 through d10 and f5 through f10.
    Attached Files Attached Files

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    Re: adding monthly totals

    As I pointed out to you, the YEARS in the top table B5:E10 are all 1999 - you need to change them top THIS year, then my suggestion - and probably the others, will work for you

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    Re: adding monthly totals

    Here is a formula for D5 and F5:

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    and

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    They are array formulas that have to be entered with CTRL/SHIFT/ENTER

    Unfortunately array formulas won't work in a merged cell. You will have to modify your form.

    Attached is a modified version of your form.

    Cheers
    Attached Files Attached Files

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    Re: adding monthly totals

    southward,
    Thanks for the worksheet. It works well as is. However, when I copy the sheet and pasted it into my running log which has several sheets the formulas you gave me no longer work

    This worked in your sheet for column d

    =SUM(IF(MONTH($A$15:$A$580)=MONTH(B5),$E$15:$E$580,0))

    A is date, 15 is the row where the first date (1/1/17) begins
    b5 is where the first month is January and E is the column where miles are entered.

    I entered your formula into c5 which is where the totals for January will go. I pressed enter and get what is in the second capture. I then entered shift-control-enter and the same thing happened. I am at a loss.

    Attached is a screen capture plus I have also included my entire running log with the problem area on the first sheet - log.

    Oh, I have Excel for Mac 2011 (if that matters.)
    Last edited by allan473; 03-23-2017 at 12:54 PM.

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    Re: adding monthly totals

    Forgot the attachments
    Attached Images Attached Images
    Attached Files Attached Files

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    Re: adding monthly totals

    did you change the years in that top table yet?

    Unless you do that, the best you will get are workarounds to try and fix that mistake

    In fact, do you even know what Im talking about with those dates?

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    Re: adding monthly totals

    Quote Originally Posted by FDibbins View Post
    did you change the years in that top table yet?

    Unless you do that, the best you will get are workarounds to try and fix that mistake

    In fact, do you even know what Im talking about with those dates?
    Yes, I changed the dates to 2017.

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    Re: adding monthly totals

    OK. The first suggestion I provided called for a formula that reference a month cell in the form of the month name.
    Then you provided your example file that had a month cell in the form of a date value. The formula I then provided was for a date value.
    Now you provide another example file with a month cell in the form of a month name.

    Yes, the value behind what is displayed in the cell makes a difference. While 01/01/1999 or 01/01/2017 can be made to show as Jan. The text Jan is totally different and calls for a different kind of formula.

    Here is the array formula for C5:

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    Is array formula that has to be entered with CTRL/SHIFT/ENTER

    Cheers

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    Re: adding monthly totals

    Quote Originally Posted by allan473 View Post
    Yes, I changed the dates to 2017.
    Can you upload the corrected file, and show my formula not working please?

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    Re: adding monthly totals

    OK, I understand the date formats Jan vs 1/1/17 now.

    I entered the formula in C5 and it works. I then dragged down to get months Jan - June all working fine.

    July - December are in cells e5 - e10. I copied your formula, changed the B5 to E5, and expected it to work. Instead I got an error
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    Re: adding monthly totals

    Upload a sample file, not a pic please, we cant work with pics

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    Re: adding monthly totals

    Quote Originally Posted by FDibbins View Post
    Can you upload the corrected file, and show my formula not working please?

    Formula is working for months Jan - June but not for July - Dec.
    Attached Files Attached Files

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    Re: adding monthly totals

    Quote Originally Posted by FDibbins View Post
    Upload a sample file, not a pic please, we cant work with pics
    I am close - can not show last 6 months of the year. The rest is fine. I just uploaded the file.

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    Re: adding monthly totals

    That was not my formula, I suggested this...
    =SUMIFS($E:$E,$A:$A,">="&B5,$A:$A,"<"&EDATE(B5,1))

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    Re: adding monthly totals

    Quote Originally Posted by FDibbins View Post
    That was not my formula, I suggested this...
    =SUMIFS($E:$E,$A:$A,">="&B5,$A:$A,"<"&EDATE(B5,1))
    FDibbins,
    I was getting confused - I loved the fact that several people were helping me but with different types of formulas I was lost.

    Now, I just used your formula and all is fine. Thanks a lot for your time!!!

  23. #23
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    Re: adding monthly totals

    Yes, I can understand how you could get mixed up, no problem.

    Im happy to help and thanks for the feedback

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