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Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

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    Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

    The purpose of this is to process the Payroll Bank Reconciliation and reduce time spent in matching and outstanding list to checks cleared. This is a large company so its very time consuming.

    I have an excel report that lists all payroll checks cut in a given month. It lists them in 8 digit format (ex. 00265300).
    The PDF bank statement, lists the check in 6 digit format, so the example above is listed as "265300". My thinking is to convert the PDF to Excel and import it into the spreadsheet that has the outstanding list in 8 digit format.
    So rather than editing out manually, the zeros that preface the remaining 6 digits, is there a way to do this thru formula?

    I want to be able to have the imported bank statement of cleared checks, look for each check number in another defined range that has the outstanding checks, and if it find a match, enter the amount it cleared for. I would copy this for each row.

    So, on the outstanding list range Column A is Check number, Column B is Check amount. Column C would I suppose have the desired formula that searches another sheet that has the cleared check numbers and if found, drops the amount listed to the right of that.

    Aside from figuring out how best to achieve this thru proper formula, my thought was both have to be formatted the same in order for the formula to work. Any ideas as to how to set this up?

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    Re: Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

    If all the accounts start with a double zeros and are 8 digits in length, you could do something like =Right(A1,6) and copy down (assuming the data is in A1)

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    Re: Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

    If you have data in Excel you can do it with TEXT function
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    v A B
    1 265300 00265300
    2 654123 00654123
    3 578947 00578947
    Or if you want to convert 8 digits to 6
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    or just this
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    v A B
    1 00265300 265300
    2 00654123 654123
    3 00578947 578947
    Last edited by AlKey; 06-21-2017 at 12:19 PM.
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    Re: Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

    Yeah, I just figured out the RIGHT function to format it to 6 prior to seeing everyones replies, and it works. But, I think the bigger question is how to achieve the matching. I thought they would both have to be formatted the same, hence that part of my question. But, the bottom line is how to achieve finding a check number in another range and resulting in putting the number to the right of that, which would be the bank cleared amount?

    I just used the RIGHT function to get both ranges of check numbers formatted the same, and then used the following nested function in hope that the result would find the check, and list the amount cleared(if found), but, the result was zero. This was the formula I used. I use it in my income statement to lookup a GL account number in another range then if found, drop the dollar amount to the right of that number.

    =IF(ISERROR(VLOOKUP($a1,CLEARED,2,FALSE)),0,(VLOOKUP($a1,CLEARED,2,FALSE)))

    Rangename Cleared is where I imported the cleared checks from the bank statement.
    Last edited by Quisp; 06-21-2017 at 12:34 PM.

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    Re: Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

    If I edit the first report(current outstanding list) that may or may not preface check numbers to include two zeros, and eliminate the zeros, a simple vlookup works to find the corresponding check number in the rangename CLEARED(which I import from the bank statement). Unfortunately, due to the amount of checks that may be formatted to include two zeros before the actual check number, can be very time consuming considering over 1000 checks. Im just trying to figure out the best way to eliminate checks that have cleared from one report by looking for the check number/amount in another reports rangename.

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    Re: Bank Recon - How to convert 8 digit formatted check numbers to 6 digit

    ..................

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