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Summarizing Scattered Data

  1. #1
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    Summarizing Scattered Data

    I have a worksheet filled with invoices... I want to summarize the data in another worksheet. I can do it manually for one party, but as i have to do it again for many parties with different data, it will be toilsome for me.

    I have attached the worksheet with invoices and the worksheet with the summary. I have summarized the invoices manually. I want a formula or something so that I can summarize the data of other parties automatically when I copy the summary sheet's links and paste it on other parties' excel file, so that it will automatically deduce the summary from the invoices of the relevant party.
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  2. #2
    Forum Moderator Glenn Kennedy's Avatar
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    Digital Nomad... based in Ireland... but I could be anywhere in the world
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    Re: Summarizing Scattered Data

    Use this arrayformula,and variants of it:

    =IFERROR(INDEX(Details!$C:$C,SMALL(IF(Details!$B$8:$B$500="Invoice No. ",ROW(Details!$B$8:$B$500)),ROWS(A$11:A11))),"")

    This one is in A11.

    Array Formulae are a little different from ordinary formulae in that they MUST be confirmed in the FIRST CELL ONLY by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER. After that, the array can be dragged down as normal, to cover the desired range.

    You will know the array is active when you see curly brackets { } - or "curly braces" for those of you in the USA, or "flower brackets" for those of you in India - appear around the outside of your formula. If you do not use CTRL+SHIFT+ENTER you will (almost always) get an error message or an incorrect answer. Press F2 on that cell and try again.

    Don't type the curly brackets yourself - it won't work...

    Each differently shaded area in your sheet is a different formula.
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