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Search multiple phrases in a cell and return the first phrase found

  1. #1
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    Search multiple phrases in a cell and return the first phrase found

    Hello Gurus! Iíve been spending too long trying to figure this out 🤯

    Here is how my data set looks: 👀

    Exception message text (Column X) | Expected output
    12/31 valid to cancel *psm 10/31 valid to reschedule in | Valid to Cancel
    12/31 valid to reschedule in *psm 10/31 valid to reschedule out | Valid to Reschedule in
    12/31 valid to *psm 10/31 valid to reschedule in 11/01 unable to cancel | Valid to Reschedule in
    12/31 valid to Reschedule out *psm 10/31 valid to reschedule in | Valid to Reschedule out

    Iíve used the search function with a array constant and many other functions like index match etc. Iím just not that savvy in combining them to get the first phrase in a string with potential 1,2,3 phrases optional

    Let me know if this still does not make sense!!!

    My phrases Iím interested in are:
    Valid to cancel
    Valid to Reschedule out
    Valid to Reschedule In

    I want the first phrase that appears in the cell which has unpredictable character types and lengths

  2. #2
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    Re: Search multiple phrases in a cell and return the first phrase found

    Hi pmeltzers. Welcome to the forum.

    Try this.

    With a lookup table (column D here) array enter this formula in B2 and fill down.

    If you arenít familiar with array-entered formulas array enter means the formula must be committed from edit mode by simultaneously pressing and holding down Ctrl and Shift while hitting Enter.
    Formula: copy to clipboard
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    A
    B
    C
    D
    1
    Input
    Output
    Valid to cancel
    2
    12/31 valid to cancel *psm 10/31 valid to reschedule in | Valid to Cancel
    Valid to cancel
    Valid to Reschedule out
    3
    12/31 valid to reschedule in *psm 10/31 valid to reschedule out | Valid to Reschedule in
    Valid to Reschedule In
    Valid to Reschedule In
    4
    12/31 valid to *psm 10/31 valid to reschedule in 11/01 unable to cancel | Valid to Reschedule in
    Valid to Reschedule In
    5
    12/31 valid to Reschedule out *psm 10/31 valid to reschedule in | Valid to Reschedule out
    Valid to Reschedule out
    Dave

  3. #3
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    Re: Search multiple phrases in a cell and return the first phrase found

    Anther way. This one does not have to be array entered.
    Formula: copy to clipboard
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  4. #4
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    Re: Search multiple phrases in a cell and return the first phrase found

    Another one that does not have to be array entered.
    Formula: copy to clipboard
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    Re: Search multiple phrases in a cell and return the first phrase found

    This is exactly what I needed, never heard of the aggregate function, and so happy that i'm aware of it now!!! thank you very much. I ended up using the following formula:


    =IFERROR(LOOKUP(2,1/(AGGREGATE(15,6,SEARCH({"Valid to Cancel";"Valid to Reschedule Out";"Valid to Reschedule In"},X2),1)=SEARCH({"Valid to Cancel";"Valid to Reschedule Out";"Valid to Reschedule In"},X2)),{"Valid to Cancel";"Valid to Reschedule Out";"Valid to Reschedule In"}),"")


    Using this as an array allowed me to grab the first phrase in the string that appeared. I think I'll use the table array as well for another project! @FlameRetired your help is invaluable.

  6. #6
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    Re: Search multiple phrases in a cell and return the first phrase found

    Glad to help. Yes AGGREGATE is a very helpful function. I'm pleased it got added Excel 2010 and that you find it useful.

    Thank you for the feedback, added rep and marking your thread Solved. That helps.
    Last edited by FlameRetired; 12-26-2017 at 04:11 PM.

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