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Dependent Data Validation Drop Down List for multiple rows?

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    Dependent Data Validation Drop Down List for multiple rows?

    Hello,

    I have created a spreadsheet with a dependent data validation drop down list, is there a way that I can copy the dependent validation drop down as I want to use this for a number of separate rows within the spreadsheet. Each row will represent an aircraft system failure. If I select Airframe in the 1st row, the dependent drop down will show Fin, Tail, Elevators etc. I might have the row below with Propeller problem which would have a dependent data validation drop down of Blades, Spinner.
    I want to carry out this task for multiple rows therefore currently I'd use the Data Validation formula in cell E1 =INDIRECT($B$1) to get the value Airframe from the 1st drop down which will then allow me to select either Fin, Tail, Elevators from the dropdown.
    For the next row down, I'd need to use =INDIRECT($B$2) and so on all the way down the rows. Is there a way to copy this subtle difference down the rows as it is in the data validation cell?

    Thank you,

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hi Howie and welcome to the forum,

    This sounds more like a filtering problem. Have you looked at AutoFilter? You could filter one column by AirFrame and the second column by the next filter to show what is still left. Are you sure you want data validation? See about AutoFilter first.

    https://www.wikihow.com/Use-AutoFilter-in-MS-Excel
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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hello Marvin,

    Thanks for the quick reply. I'll be using AutoFilter to sort data once I've entered it however I need to find a way to limit what can be selected based on System. There will be 16 systems total and with an average of 10 sub systems (dependent data validation drop down choices). Each day data is manually added as problems arise and then this data will be sorted using pivot tables.
    Does this make sense?

    Regards,

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hi Howie,

    Tables can be filtered as well as sorted. Did you look at the link I supplied above? AutoFilters are better than validation because you can use "Begins with" or "Contains" in the filter. For me to change my mind, I'd need to see more of what you are dealing with. Can you supply a sample file to show why validation is what you need?


    Attach a sample workbook. Make sure there is just enough data to demonstrate your need. Include a BEFORE sheet and an AFTER sheet in the workbook if needed to show the process you're trying to complete or automate. Make sure your desired results are shown, mock them up manually if necessary.

    Remember to desensitize the data.

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Marvin

    Copy that, I'll give that a go...

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hello Marvin,

    Here is the file with added comments. In the Final look required columns G and H are where I'd be using the particular drop downs.
    In Cell C7 on the Issue Sheet I've included comments.

    Regards,
    Attached Files Attached Files

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hi Howie,

    Read:
    http://www.excel-aid.com/custom-exce...haracters.html to see how text filters work in AutoFilter. If you make your data a table which then can be AutoFiltered, it would be a better method for you.

    This site might also make more sense for your application:

    https://spreadsheeto.com/filters/

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hi Marvin,
    I'll read up on that today.

    Thanks.

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hi Marvin/All

    I'm struggling with this one.
    Do you have an example of something that might be what I'm after that I could play with?
    I want to use drop downs whilst entering data onto new rows.

    Many thanks..

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hi Howie,

    If you use Data Validation, you can ONLY enter stuff that is in the list. Data Validation gives you the dropdown feature but can only enter data that you have previously defined. If the data you want to enter into new rows is different than is in a validation list, you want some other way to enter your data. In Dependent Data Validation the selection of what is allowed is filtered and you need to be careful with building your lists.

    I guess I need a better example than what you have above. Could you explain what your needs are again with the above attached example.
    Last edited by MarvinP; 03-01-2018 at 06:18 PM.

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    Re: Dependent Data Validation Drop Down List for multiple rows?

    Hello,

    Quick update, I've managed to fix the problem I had and it was simple!

    I was trying to use E1 =INDIRECT($B$1) however I couldn't get it to work when I dragged the formula down to multiple rows.
    What I needed to do was remove the $ after the B, to give E1 =INDIRECT($B1)

    Regards,

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