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Timesheet Calculations

  1. #1
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    Timesheet Calculations

    Hi all,

    I will be working on this myself and I would prefer to stay away from Macro's and VBA if possible.

    A quick history:

    I work for a service company where my staff can be working on multiple jobs per day (Field staff can be 5-10 - office staff 20+). Currently my CRM system has a time capture in it but is not sophisticated enough to talk to my other software packages, as such I have to do a lot of manual work arounds. I also have a new finance system about to be implemented which allows me to more accurately assign costs to individual jobs. A part of this is that I want to accurately record wage costs against those jobs as well.

    I need to be able to separate their times between standard and overtime hours work each day (as well as weekend work).
    Weekend work part is a little easier, as if the day is a saturday then the first 2 hours worked is 1.5x and the rest is 2x (fairly easy for the spreadsheet to work on), if it's a Sunday then straight 2x.
    The next part is a little bit more difficult as I need to be able to calculate the employees total hours for the day on a running basis and once they have worked more than 7.6 hours in the day then overtime rates come into effect - against first 2 hours at 1.5x and all others at 2x. This is that part where I am struggling with.

    Hopefully that explains what I am after enough. I have attached the layout of the report below with a fortnights hours for 1 employee which covers all the above but a Sunday.

    Ta,

    Matt
    Attached Files Attached Files

  2. #2
    Forum Moderator - RIP Richard Buttrey's Avatar
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    Re: Timesheet Calculations

    Hi,

    One way
    L5:
    Formula: copy to clipboard
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    M5:
    Formula: copy to clipboard
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    N5:
    Formula: copy to clipboard
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    The caveat of course is that the data is first sorted by Name (col E) and then by Date (Col D)

    Incidentally you don't need a Vlookup to get the day of the week. C5 could simply be =D5 but cusyom formatted to "dddd"
    On the other hand why not simply custom format D5 to say "ddd dd/mm/yyyy" and do away with column C
    Richard Buttrey

    RIP - d. 06/10/2022

    If any of the responses have helped then please consider rating them by clicking the small star icon below the post.

  3. #3
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    Re: Timesheet Calculations

    Hi Richard,

    Sorry for the delay in response (first time in 3 weeks I have been able to get back here).
    While the above works for the first line with the same date, all subsequent lines for the same date only product a zero (0) response.
    Is there anyway to thus carry it down to continue the formulations for the same day?

    Ta,

  4. #4
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    Re: Timesheet Calculations

    I understood the original requirement was to arrive at the totals for each DAY, not for EACH row within the same day.

    Hence the totals for each day are shown on the last row for each day. Is that not what you want?

    Have you copied your K5 formula down. You seem to have changed it at K13?

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