How to create a list of values with a criteria in a one cell using formula?

[Rev12]

Hi Everyone!

I am trying to work out the issue as below

I have in my
Columm A5:A3000 Column B5:B3000

Document Number Submittal Number
AA-544472-1 TR-0245
AB-611123-2 TR-0245
AB-321150-1 TR-0245

After typing in TR-0245 in Cell A1 in my other workbook (Transmittal), I need a result as below

Document Nos.
AA-544472-1
AB-611123-2
AB-321150-1

NOTE: That the Document Nos are in different Rows.

Appreciate in any help.

Thanks in advance,
Rev12

[Glenn Kennedy]

Will you please attach a SMALL sample Excel workbook (10-20 rows of data is usually enough)? However, please give us an indication of the approximate number of rows of data you want the solution to work with (100, 1000, 100,000 or whatever). Please don't attach a picture of an Excel sheet (no-one will want to re-type all your stuff before starting).

1. It does NOT have to be your real sheet - mock up a SAMPLE if you need to. But not 1000's of rows!!! It makes manual checking so tedious. Whatever you do... make sure that all confidential information is removed first!!

2. Make sure that your sample data are truly REPRESENTATIVE of your real data. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.

3. Make sure that your desired solution is also shown (mock up the results manually).

4. Try to avoid using merged cells. They cause lots of problems!

Unfortunately the attachment icon doesn't work at the moment. So, to attach an Excel file you have to do the following: Just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.

[Aardigspook]

Put this where you want the first result:

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Change each instance of 'Source data'! to match the name of your source file and sheet.

Important: this is an array formula so needs to be entered using Ctrl-Shift-Enter not just Enter. You will know the array is active when you see curly brackets { } appear around your formula - don't try to enter them yourself. If you do not Ctrl-Shift-Enter you will get an error or a clearly incorrect result. If that happens, just click into the formula bar and try again.

Now drag the formula down until you start getting errors. You could surround the formula with an error-check if you want:
=IFERROR(formula above,"no more results")

Hope that does what you want.

[Rev12]

I have attached a sample of my excel sheets where in 2nd worksheets (Transmittal) list my results.

Thanks in advanve

[Bo_Ry]

Please try at Transmittal A6 and copy down

=IFERROR(INDEX(MasterList!A:A,AGGREGATE(15,6,ROW(MasterList!$B$5:$B$3000)/(MasterList!$B$5:$B$3000=$A$1),ROWS(A$6:A6))),"")

or with Ctrl+Shift+Enter

=IFERROR(INDEX(MasterList!A:A,SMALL(IF(MasterList!$B$5:$B$3000=$A$1,ROW(MasterList!$B$5:$B$3000)),ROWS(A$6:A6))),"")

[Glenn Kennedy]

In A6:

=IFERROR(INDEX(MasterList!A:A,AGGREGATE(15,6,ROW(MasterList!$B$6:$B$14)/(MasterList!$B$6:$B$14=$A$1),ROWS(A$6:A6))),"")

copied down.

[Rev12]

Thanks for the great idea now I have figure out my results.

thansk again everyone...



Aardigspook

Bo_Ry

Glenn Kennedy

[Glenn Kennedy]

You're welcome.

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