Matching multiple columns using Match function

**phillywilly** · 12-07-2018, 05:57 AM

I am trying to extract the total of certain lines and certain columns from a big P&L by department spreadsheet, I am currently using this formula:

=(SUMPRODUCT(("Revenue"='[Mapping and PL-BS inputs.xlsx]ProfitandLoss'!$A$11:$A$300)*("Rental Income"='[Mapping and PL-BS inputs.xlsx]ProfitandLoss'!$B$11:$B$300)*(INDEX('[Mapping and PL-BS inputs.xlsx]ProfitandLoss'!D$11:AZ$300,,MATCH("DEPARTMENT NAME",'[Mapping and PL-BS inputs.xlsx]ProfitandLoss'!D$7:AZ$7,0))))/1000)

Revenue being the top classification, rental income being the sub-classification, I want to be able to do this for multiple department names (column headings) within the same sumproduct, not just doing +(the whole formula again).

I have tried using an array in place of department name, but I couldn't get that to work.

Thanks for your help.

**Glenn Kennedy** · 12-07-2018, 06:06 AM

Will you please attach a SMALL sample Excel workbook (10-20 rows of data is usually enough)? However, please give us an indication of the approximate number of rows of data you want the solution to work with (100, 1000, 100,000 or whatever). Please don't attach a picture of an Excel sheet (no-one will want to re-type all your stuff before starting).

1. It does NOT have to be your real sheet - mock up a SAMPLE if you need to. But not 1000's of rows!!! It makes manual checking so tedious. Whatever you do... make sure that all confidential information is removed first!!

2. Make sure that your sample data are truly REPRESENTATIVE of your real data. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.

3. Make sure that your desired solution is also shown (mock up the results manually).

4. Try to avoid using merged cells. They cause lots of problems!

Unfortunately the attachment icon doesn't work at the moment. So, to attach an Excel file you have to do the following: Just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.

**phillywilly** · 12-07-2018, 07:10 AM

I believe I have attached the file correctly.

Sheet 1 contains the formulae I am trying to improve, if you look at cell F6 for example, I am trying to sum all revenue lines for divisions 1 and 3 and have done this by duplicating the formula I initially posted.

I am dealing with 30-50 entities/divisions, so this can make the formula very long and difficult to understand if I am summing a lot of entities/divisions, I would like to be able to replace the "Division 3" say with something like {"Division 1", "Division 4", "Division 6"}.

**JeteMc** · 12-14-2018, 11:03 PM

This proposal employs a variable number of 'helper' columns depending on the number of divisions (I:K in the attached example) which may be moved and/or hidden for aesthetic purposes.
Populate row 1 sheet 1 with the division names,
Populate the columns under those headings using: =IF(ISNUMBER(SEARCH(RIGHT(I$1,1),$A6)),I$1,"")
Populate F6:F7 using:

Formula:

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Populate F12:F13 using:

Formula:

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Let us know if you have any questions.

Matching multiple columns using Match function

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