Teacher wants missing work list!

So I'm a teacher and I have some missing work that I'd like to notify parents about. It's easier to look at a list of names per assignment than to go manually across a printed gradebook to figure it out. We have a gradebook program, but I've been told that these non-graded assignments can't be entered there. If I enter all of my students and all the assignments with "M" (or the assignment number) as the missing indicator, I would like Excel to give me a list of only the students missing Assignment 1 (or any given assignment). This would save me a whole lot of time! How can I do this?

It won't let me attach a spreadsheet (for some reason, the "attachments" button isn't working). Let's say I have 10 assignments and 20 students. Some assignments have 5 kids missing it, some have none, some have 3, the same student might be missing all assignments, etc. I'd like either to input an assignment number and have Excel give me a list of names that are missing it or have a static list of assignment numbers with student names under each that can update as I update my gradebook.

Thank you for any help you can give!

Please Go Advanced then scroll down to Manage Attachments and upload a file.

Thank you,
XJ

The Paperclip icon (Attachments button) does not work on this forum, but it would still help if you attached a sample Excel workbook.

To do this, click on Go Advanced (below the Edit Window) while you are composing a reply, then scroll down to and click on Manage Attachments and the Upload window will open. Click on Browse and navigate to (and double-click) the file icon that you want to attach, then click on Upload and then on Close this Window to return to the Edit window. When you have finished composing your post, click on Submit Post.

Hope this helps.

Pete

That makes sense. Ok, should be attached now!

I've set this up slightly differently in the attached file. I have used a Data validation drop-down in cell O1 using the list from B1:K1, so that you can choose which assignment to focus in on.

I then used this formula in L2 to identify the records for that assignment which have an "M" against each student:

=IF(INDEX($B2:$K2,MATCH($O$1,$B$1:$K$1,0))="M",MAX(L$1:L1)+1,"-")

The formula is copied down to the bottom of your table, and allocates a unique sequential number against each tardy student for the chosen assignment. The student names can be obtained using this formula in N2:

=IFERROR(INDEX($A:$A,MATCH(ROWS($1:1),$L:$L,0)),"")

Copy this down as far as you need to.

I've also set up a print area for this list, so you can do Print Preview to see how it would appear when printed out.

All you need to do is to select the appropriate assignment using the drop-down in O1, and the list will change automatically.

Hope this helps.

Pete

Beautiful! Thank you Pete_UK!

One more question...if I right click on a column to insert a new assignment, will it be included in the formulas?

Answered my own question.... Thanks again!

Glad it worked for you.

If that takes care of your original question, please take a moment to select Thread Tools from the menu above your first post and mark this thread as SOLVED.

Also, since you are relatively new to the forum, you might like to know that you can directly thank those who have helped you by clicking on the small "star" icon located in the lower left corner of a post that you have found to be helpful (not just in this thread - for any post that has helped you). This also adds to the reputation of the poster (the small green bars in the poster's profile).

Pete

Originally Posted by Pete_UK

Glad it worked for you.

If that takes care of your original question, please take a moment to select Thread Tools from the menu above your first post and mark this thread as SOLVED.

Also, since you are relatively new to the forum, you might like to know that you can directly thank those who have helped you by clicking on the small "star" icon located in the lower left corner of a post that you have found to be helpful (not just in this thread - for any post that has helped you). This also adds to the reputation of the poster (the small green bars in the poster's profile).

Pete

Ah! I’ll try that way then.