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Return words in descending order of frequency from a column containing multiple sentences

  1. #1
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    Return words in descending order of frequency from a column containing multiple sentences

    I have a column that contains a restaurant review on each cell, each review has multiple words. I'd like to be able to return all the individual words that appeared in all the reviews in descending order of frequency. It would be good to be able to ignore commas and periods as well.


    So for example, let's say column A had the following values for A1,A2,A3:

    Great Service, very satisfied.
    I was very disappointed with my meal, but I loved the service.
    I'll come back again for the service alone.

    The program should return:

    Service 3
    I 2
    very 2
    the 2
    Great 1
    I'll 1
    .
    .
    .

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    Re: Return words in descending order of frequency from a column containing multiple senten

    You forgot back, again and some more.

    First I would copy every row to another column and transpose it, next row the same but transpose it below the previous one etc.
    This to separate all the words, of course this will include punctuation marks

    The next step is use advanced filter on this new column to copy the unique records to another column

    and next to this new list place a formula using the function COUNTIF for each value to count the occurrence in the row with all the words.


    The best thing would be a macro, so ...

    Start the macro recorder and follow all the steps I just mentioned.... and the macro is there, all you need to do is edit to make it dynamic in case there are more rows.

    Hope it helps to point you in the right way, it's just an idea that popped-up and I know you can achieve it this way, of course there may be more simplere ideas but ... I don't have them
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    Forum Expert Keebellah's Avatar
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    Re: Return words in descending order of frequency from a column containing multiple senten

    The transpose wont work, you'll have to set text to columns first and then copy and transpose.
    I'll try and put it together for you

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    Re: Return words in descending order of frequency from a column containing multiple senten

    A working macro, just paste all the sentences you want in Column A and press the blue arrow button
    If you press it twice the list will be processed again appending the words, it does NOT clear the previous count
    Since it's past midnight ... i'm off and away
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    Re: Return words in descending order of frequency from a column containing multiple senten

    It looks like I finished my work after somebody already took an approach. Still you may want to use the function I wrote. It is shown below and I have attached the spreadsheet where I show how it works. Like any other function just type =WordsWithCounts(put your cell range to test here) and it should work. One trick though, if you want the linefeeds to work so each word shows on a different line you have to format the cell you are putting the formula in to Wrap Text before it calculates the formula.

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    Last edited by DavidBowman; 11-09-2019 at 01:42 AM. Reason: Add attachment

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    Re: Return words in descending order of frequency from a column containing multiple senten

    Works perfectly, thank you!

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