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Help with an array formula using counta, index and match

  1. #1
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    Help with an array formula using counta, index and match

    Hi there,

    I am trying to match a range of assessors to projects, so that a person with the most relevant expertise can be assigned to review a given project. I have been trailing a range of array formulas using vlookup and index/match combos but I am not getting the answer I need. It seems that the formulas are finding only the first row or column with the matching information and then returning that result.

    1. I have a list of people and a list of keywords/categories aligned to their expertise. Where that person has expertise in an area I have marked a "Y" in the corresponding cell in the array. See the Assessors worksheet in the attached XLS file.
    2. I also have a range of projects, of which I have extracted a range of keywords from a description. Keywords correspond to the expertise areas assigned to the assessors. See the Keywords Extract worksheet in the attached XLS file.

    I would like to count the number of times a persons expertise categories/keywords matches a given projects categories/keywords.
    1. As an example for Person 1; the formula should calculate a value of 1 on the line for Project_46 (cell O3 in the download), a value of 4 on the line for Project_125 (cell O7 in the download) and a value of zero for Project_36 (cell O45 in the download)

    I sincerely appreciate your help on this !!
    Cheers,

  2. #2
    Forum Guru Bo_Ry's Avatar
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    Re: Help with an array formula using counta, index and match

    Please try at
    O3

    =SUM(COUNTIF(Table578[@[Extracted Keyword1]:[Extracted Keyword12]],IF(Table4[Person 1]="Y",INDEX(Table4,,1))))
    Ctrl+Shift+Enter

    Or
    =SUMPRODUCT(COUNTIF(Table578[@[Extracted Keyword1]:[Extracted Keyword12]],REPT(INDEX(Table4,,1),Table4[Person 1]="Y")),--(REPT(INDEX(Table4,,1),Table4[Person 1]="Y")<>""))
    Normal Enter

  3. #3
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    Re: Help with an array formula using counta, index and match

    Thank you, Bo_Ry. Both solutions work perfectly.
    The team in my office are all singing your praises right now !!

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