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Checking off items on one sheet when selected on another

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    Exclamation Checking off items on one sheet when selected on another

    hey guys, new here.. i did some searching and cannot find what im trying to do. starting to think its not possible.
    i have a sheet, with multiple pieces of equipment at work (excavators, loaders, dozers, etc). each type of machine has multiple drop dwn lists in a column. on sheet 2 (equipment), are the lists of all the gear. im looking for a formula on sheet 1 (projects) where for example, under LARGE EXCAVATOR, I pick "10-321 / LB 330 LS". once i pick it under the first drop down, i would like it to strikethrough on sheet 2. then i move on to the second drop down on the projects sheet under LARGE EXCAVATOR. now i pick "10-360 / CAT 336". now i would like that piece of gear to strike through on equipment sheet 2. basically thye end game is that when any given piece of gear on sheet one is picked from any drop down list, that it is checked off on sheet 2. this will just make things easier for me when i need to know if we have iron available or if its already on a specific job.

    the only thing so far that has worked for me is selecting the list, under conditional formatting, new rule, format only cells that contain, selecting the cell value to equal to, selecting my 1st drop down list on sheet 1, formatting with strikethrough. this way works for me but would take forever to format every cell, and i cannot figure out how to copy that condition to every drop down list on sheet 1.

    i attached the file im working with right now, ive been struggling with this for a couple days and hope to find some input.

    thanks
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    Last edited by AliGW; 02-16-2021 at 12:25 PM.

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    Re: Problem with drop down lists

    Welcome to the forum.

    Please update your forum profile to Excel 365 (issue 2101).
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    Re: Problem with drop down lists

    Administrative Note:

    Welcome to the forum.

    We would very much like to help you with your query, however the thread title does not really convey what your request is about. Tell us what you are trying to do, not how you think it should be done.

    Please take a moment to amend your thread title. Make sure that the title properly explains your request. Your title should be explicit and not be generic (this includes function names used without an indication of what you are trying to achieve).

    Please see Forum Rule #1 about proper thread titles and adjust accordingly. To edit the thread title, open the original post to edit and then click on Go Advanced (bottom right) to access the area where you can edit your title.

    (Note: this change is not optional. I have done it for you this time, as you are new.)
    Last edited by AliGW; 02-16-2021 at 12:25 PM.

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    Re: Problem with drop down lists

    i believe its a little of both..

    on sheet 1, i have 14 (columns) different types of equipment. under each equipment type, i have 8 cells, each with a drop down. the drop downs are from the equipment lists on sheet 2.

    when i pick a piece of gear in any given drop down on sheet 1, i would like it to basically get checked off on sheet 2. we might have multiple jobs happening at the same time, and this will make it easier for me in the office to distinguish what gear is in the field working on sitting in the yard.

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    Re: Problem with drop down lists

    Do you mean that you don't want it to appear in the drop-down once it's been chosen?

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    Re: Problem with drop down lists

    No that's not what I want. I would like them to still be in each drop down. I want them to be checked off on sheet 2 when picked on sheet 1

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    Re: Problem with drop down lists

    OK - can you please mock up in your workbook what you want where you want to see it.

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    Re: Checking off items on one sheet when selected on another

    okay i added what i want to the workbook. i selected my list (B4:B8 on sheet 2), conditional formatting, new rule, format only cells that contain, in the format only cells with: box, cell value, equal to, pick dropdown A3 on sheet 1, format with the strikethrough effect.. now when i pick one of the options on dropdown A3 on sheet 1, that item is now "strikethrough" on sheet 2.

    basically i want to copy this format for every drop down cell on sheet 1.
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    Re: Checking off items on one sheet when selected on another

    So if a named equipment appears anywhere on "Projects", it should be crossed off on "Equipment"?
    In your example, 10-321 / LB 330 LS is used twice. Should that be allowed?

    Or are you asking that the formatting of the strikethrough actually appear in your dropdown? The formatting won't carry over to the data validation unfortunately. It would be easier (as suggested by Ali) that once used, the piece of equipment disappears from the dropdown list.
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    Re: Checking off items on one sheet when selected on another

    thats correct, once that piece of equipment appears on "projects", i want it to be crossed off on "equipment".
    im not sure what you mean by "used twice"?

    i do not want the strikethrough to appear in dropdown list. only on "equipment" sheet.

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    Re: Checking off items on one sheet when selected on another

    what you mean by "Used Twice"?
    10-321 / LB 330 LS appears in Projects cell A3 and A155

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    Re: Checking off items on one sheet when selected on another

    okay sorry, didnt know it was also selected down there.

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    Re: Checking off items on one sheet when selected on another

    Selecting Equipment!=$B$4:$K$14 > Conditional Formatting > New Rule > Use Formula
    Formula: copy to clipboard
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    Re: Checking off items on one sheet when selected on another

    Awesome! thats exactly what i was looking for. thanks a ton

    if i search for the sumproduct command on the web, would i be able to figure it out if i were to make another workbook like this?

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    Re: Checking off items on one sheet when selected on another

    Yes, there are plenty of examples out there. Actually, for this one, it might have been easier to use
    =COUNTIF(Projects!$A$1:$N$187,B4)>0

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