Color code groups of 4 rows if data in a certain column is in a specific order

I have a spreadsheet usually running several thousand rows that needs to color coded based on whether or not data in a column is in a particular order. If they are, that grouping of 4 rows is a "match" and needs to be colored.

In the attachment, the "Trans Type" column contains the data that needs to be in a specific order. If a group of 4 rows has the following text in order then it needs to be color coded (alternate colors if possible like in the example)

Salary Advance
1608
Salary Advance
Payroll Deduction Taken

If the rows in the spreadsheet do not contain those 4 phrases in that specific order in the "Trans Type" column, it doesn't need to be color coded.

I've a hit a wall and can't figure this out. Any help is appreciated.

Hi and welcome

I'm pretty sure this could be done with some VBA. Are you open to that idea or are you looking for a formula / conditional formatting approach only?

BSB

Originally Posted by BadlySpelledBuoy

Hi and welcome

I'm pretty sure this could be done with some VBA. Are you open to that idea or are you looking for a formula / conditional formatting approach only?

BSB

Hi BSB,

Unfortunately I have no experience with VBA, it's on my list of training so for the time being, a formula/conditional formatting approach would be better. Although I wouldn't turn down VBA if that's what required and apply it down the road once I have some experience with it.

Thanks

If it helps this will highlight the first row of the "block"

Select column A

CF

=AND($H2="Salary Advance",$H3=1608,$H4="Salary Advance",$H5="Payroll Deduction Taken"

Fill of your choice

Originally Posted by JohnTopley

If it helps this will highlight the first row of the "block"

Select column A

CF

=AND($H2="Salary Advance",$H3=1608,$H4="Salary Advance",$H5="Payroll Deduction Taken"

Fill of your choice

This is great! It's so close, there has to be a way to also color the other 3 rows in the block so it's all highlighted. Single rows just leaves too much empty space to identify the outliers, I really need the whole block colored in as well.

Thank you though!

I could not find a way of filling in the block of 4 using CF: I accept just having the first line id not really an adequate solution. I'll try again!

Paste the below code into a standard module, change the sheet name in red to the actual sheet name of your file and run it.

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In the attached version I've added a button to sheet1 that when clicked will run the macro for you.

I've also been trying to accomplish this with conditional formatting only but could only get it to work by using helper columns.

BSB

You both are f*n amazing! They work. Thank you both sooo much! You've literally saved me an entire day's worth of menial work. Thank you!!!

Good news!

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Done and done. Thank you again!