# Auto Populating a list based on quantity

1. ## Auto Populating a list based on quantity

I am in a situation were I generate parts lists for different parts of the manufacturing process. The main processes I need are to generate cut lists for material, and generate labels for the parts. I am able to generate the cut list no problem, but when it comes to labels, I am forced to do it pseudo manually. i.e. copy the quantity and part number to a sheet, insert the appropriate rows for that part and then copy the part number down. after all that I can generate a mailnerge and print the labels. My hope is to find a way/program to read the quantity and automatically generate the labels list ready for merging. Attached is a file I am currently working on, and you can see better what I mean.

Any help appreciated!
David.

2. ## Re: Auto Populating a list based on quantity

Try the following:
1. Add a column (modeled in column L starting with row 5) on Sheet1, populated using: =SUM(L4,A5)
2. Use the following formula to produce the labels: =INDEX(Sheet1!F\$5:F\$65,AGGREGATE(15,6,(ROW(Sheet1!F\$5:F\$65)-ROW(Sheet1!F\$4))/(Sheet1!L\$5:L\$65>=ROWS(A\$1:A1)),1))
Let us know if you have any questions.

3. ## Re: Auto Populating a list based on quantity

Alternative solution without helper column:

B2:
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A2:
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Drag down

4. ## Re: Auto Populating a list based on quantity

Perfect, thanks!

5. ## Re: Auto Populating a list based on quantity

This is a great solution, but I noticed it stopped producing labels as soon as there was a blank cell in sheet 1. I think erring on the side of caution with the helper column makes it more foolproof.

Thanks!

6. ## Re: Auto Populating a list based on quantity

You're Welcome and thank you for the feedback. Please take a moment to mark the thread as 'Solved' using the thread tools menu above your first post. I hope that you have a blessed day.

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