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Employee schedule hours tracking

  1. #1
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    Employee schedule hours tracking

    So what I want is something that will keep track of the hours an employee is scheduled. The wall I've run into is this:

    I have a Sheet for Thursday with:
    "A6:A34" holding the Employee's names (text)
    "B6:B34" holding Start Time (hh:mm)
    "C6:C34" holding end Time (hh:mm)
    "AL6:AL34" holding Hours scheduled (in HH:MM though converting it to decimal format would be acceptable, maybe even preferred)
    "A37:A67" holding the employee roster (text)
    "G37:G67" holding the "solution/formula in question" or number of hours scheduled

    What I want is to be able to enter the names that I want in "A6:A34"
    Then I want "G37:G67" to display the number of hours that the employee is scheduled (taken from "AL6:AL34") Preferably in decimal format
    I will then desire for it to keep a running total on sheet 'schedule Friday!', 'schedule Saturday!'...etc.
    I will put one of these on every day so that I can keep track of how many hours that I've scheduled them for as I go (if I've finished Wednesday before Friday then I want to see the total on Friday so I know if the employee is approaching the max.

    I know that it's complicated but It's a whole big thing spread across multiple sheets and holding way too much data. This is the first wall that i've really struck. It's all a work in progress but if you guys could help, I would be super grateful. Thanks!!!
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    Last edited by jimothyone; 05-03-2013 at 02:06 AM. Reason: Adding sample

  2. #2
    Administrator FDibbins's Avatar
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    Re: Employee schedule hours tracking

    Hi and welcome to the forum

    i would suggest you upload a sample work book, (all sensitive data removed), showing what data you are working with, a few examples of what your expected outcome is, and how you arrived at that
    To attach a file to your post,
    click advanced (next to quick post),
    scroll down until you see "manage file",
    click that and select "add files" (top right corner).
    click "select files" find your file, click "open" click "upload" click 'done" bottom right. click "submit reply"

    Once the upload is completed the file name will appear below the input boxes in this window.
    You can then close the window to return to the new post screen.
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    Regards
    Ford

  3. #3
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    Re: Employee schedule hours tracking

    There you are. I can see how it must be confusing =) it's a big project and I'm super new to excel

  4. #4
    Administrator FDibbins's Avatar
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    Re: Employee schedule hours tracking

    Are you sure you uploaded the right file?

    G37:G67 is the 09:00 time slot, and there are no sheets called 'schedule Friday!', 'schedule Saturday'...in fact there is only 1 worksheet in that workbook?

  5. #5
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    Re: Employee schedule hours tracking

    Sorry I stripped it down and copied and pasted the relevant sheet. I've added the other sheet. I've been working on it in other ways which is why it's no longer "g" Sorry. I'm multitasking too much. Here's a copy with a few more sheets to give a more smooth example of the information flow that I'm working with. I want the formula to be in the "i37:I67" area
    Attached Files Attached Files

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