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Index Match Function Multiple Values

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    Index Match Function Multiple Values

    I am attempting to use the Index Match function to separate data, by State, into new worksheets. The goal is to have any changes made to Sheet 1 occur across all other sheets. I can do this if I am simple replicating the data, however, when I want to only include "Connecticut" in Sheet 3 (CT) or "Rhode Island in Sheet 4 (RI) it works, but the unmatched data causes unwanted information.

    The problem is this: Index Match reviews all Rows, so if it does not match, the result is a "#N/A", is there any way to index only the matching name "Connecticut" and ingnore the rest.
    Also, for Rhode Island, it replicates the first match for every row that is unmatched until it reachs a match... you can see this in Sheet 4. Barrington repeats.

    How can I use the Index Match or other functions to pull data for only one State per sheet.

    Excel Function Help.xlsx

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    Re: Index Match Function Multiple Values

    I would build a pivot table to filter on a specific location then just copy the entire tab (with the pivot) and change the filter for the next location.

    You wont need a single formula for that.
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    Re: Index Match Function Multiple Values

    Hi Miketron - Appreciate the suggestion but that would not work for what I am trying to do. You see, the first sheet is the control document. To elaborate, say I add a new city in Connecticut to the first sheet. I need that new line to update automatically in sheet "CT". When I say automatically, I mean by pulling the formula down and over on all the cells in the sheet "CT". Does that make sense?

    Using a pivot table would work but I would have to redo the pivot table every time I updated the control sheet, and that is not what we are trying to accomplish

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    Re: Index Match Function Multiple Values

    Sorry, I don't see why a pivot table will not work.

    Edit:

    Maybe what you are saying is you are worried about a STATIC dataset for a pivot table when you are going to have a dynamic dataset (or one that will be increasing rows). If that is the case, that is still easier to get around than creating the formulas you are asking for.

    Your sample is a bit unclear, but lets assume the Sheet1 is the data tab. You can create a dynamic named range that automatically grabs any new rows of data. Then a pivot WILL work just fine.

    I have attached what I am talking about.

    Add sample data to the DATA tab (that was sheet1) and then go hit refresh ALL in a pivot and you will see if captures the new data.

    Excel Function Help.xlsx

    Hopefully that is helpful and you see how much more simple it is.
    Last edited by mikeTRON; 03-10-2015 at 10:41 AM.

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