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Change Number Format in a Pivot Table

  1. #1
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    Change Number Format in a Pivot Table

    It's easy to change the number format of values in a pivot table. You just click on the field settings and then click on "number format". For some reason this number format box is missing for the row labels in a pivot table.

    How do I reformat the row labels data? It seems impossible.

    PS - I have long part numbers that I need to format as the direct text they're entered as. The source data is formatted as number, which displays correctly, but the pivot table forces the field to the general format, which comes out as scientific notation. If I highlight the whole column "A" I can select the number format, but there must be a better way through field settings.

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    Re: Change Number Format in a Pivot Table

    I seem to remember something weird like if the column in the source data has any blanks that that is what may cause a formatting issue.


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    Re: Change Number Format in a Pivot Table

    Are the "numbers" in fact TEXT? I have no trouble at all changing the number format of numeric row labels. I can't check to see if formatting acts the same way as grouping where if there are blank rows you can't group.

    Can you upload your workbook?
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    Re: Change Number Format in a Pivot Table

    Yes, the source data does contain a lot of #N/A. I suspect you're right and this is causing the issue. I don't know any way around it. I could change the #N/A to something else if that helps (maybe 0's). I'd upload the workbook but there's a lot of proprietary info in it.

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    Re: Change Number Format in a Pivot Table

    I haven't tried this so it will be an experiment.

    Try and get rid of the errors in the source data even if you have to force a zero value by using IFERROR((YOUR FORMULA),0) . Then in the Pivot Table you should be able to adopt the formatting that you want. You can then select the data in the Pivot Table and use Conditional Formatting to hide the 0 values by formatting the font to be white.

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