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Excel 2011: How to sort a column showing only one of each Cell Value?

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    Excel 2011: How to sort a column showing only one of each Cell Value?

    Greetings, All!!
    It's been a while since I've posted- must mean I'm getting the hang of things!!

    I have a question, and it's hard to describe concisely, but I'll try.
    This is an example, but is consistent with the overall scope of my work; My Workbooks contain anywhere from 35 - 14,000 Rows.

    The Easiest way to say it is... When I add a filter, and pull it down, you see each of the cell values in that column. That value is listed only once, even if 50 cells share the value...


    I want to be able to easily copy the list of values in a column showing just one instance of that value.. meaning, if I have 500 rows, and the column has 5 values, equally distributed.. I want a list of the 5 values listed once, not 100 times...
    does that make sense?

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Excel 2011: How to sort a column showing only one of each Cell Value?

    are the data text or numbers? Can there be blank cells? It might help if you posted some representative datsa in an Excel sheet.
    Glenn




    None of us get paid for helping you... we do this for fun. So DON'T FORGET to say "Thank You" to all who have freely given some of their time to help YOU

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    Re: Excel 2011: How to sort a column showing only one of each Cell Value?

    If you copy the list to a new sheet and run remove duplicates on the column you would have what you're looking for I believe.

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    Re: Excel 2011: How to sort a column showing only one of each Cell Value?

    ExcelForum_Recreate_FilterMenu_List.xlsx
    Hi, Glenn! Thank you for your response!
    I'm hoping that this may help.. I made a workbook with two sheets to visually assist you (HOPEFULLY!!).
    <note: for all intents and purposes, "Program" and "Workbook" are interchangeable terms, because for every Educational Program, I create an Excel Workbook, so when I say Workbook, it's the workbook of one of the Programs.
    For each Educational Program, I create a workbook. Rows represent each Product belonging to the Program. There are 15 Math Programs (15 Workbooks). Row 1 for ALL Programs will be the Column Headers, and I put a filter across the row.

    Each Program has the identical Column Headers, and I have also ensured that all Workbooks' columns are in the same location (letter format).
    Ok...The Program I chose as my example has 1400 or so rows (products) The first sheet is a screen shot of the filter for one of the columns. (Yes there will be Blanks in many of the columns, but they don't have to be recognized; I don't need to know what's not in the list, just what IS in it)
    The Screenshot is designed to show you that despite the workbook having 1400 items, that column has only about 40 different values.
    I basically want to create a copyable/pasteable list identical to the Filter Menu, where only one of each value in the column is represented.

    The second sheet in your workbook shows you a sample of how I'm setting this project up.. For each Program, I need to get a list of the values contained in 8 Columns, and 15 Programs.
    Once I get the list of values for each column in each program, I'm going to have to figure out a nifty pivot table or something to be able to find out where individual values exist.
    (Big Picture: There are values that should only exist in ONE program, but I know they exist in 7 programs, so once I get all the values for all the columns by Program, I can then do a Pivot to sort each value, and list which programs possess products with these values.)
    It's so hard for me to speak concisely with brevity, but I tried here, and I hope I made sense; again, I want to be able to create a workable (copyable/pasteable/PasteSpecialable) version of the values in each column header filter) and I have 8 columns in 15 Programs.
    If I'm unclear, please let me know; If I'm too wordy, I'm very sorry. Thank you so much in advance for attempting to help me.

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Excel 2011: How to sort a column showing only one of each Cell Value?

    Here's an array formula that will do what you want (I hope). It works with text, and will return an alphabetically sorted list of unique values, ignoring blank cells. Array Formulae are a little different from ordinary formulas in that they MUST be confirmed by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER.

    You will know the array is active when you see curly braces { } appear around the outside of your formula. If you do not CTRL+SHIFT+ENTER you will (almost always) get an error message or an incorrect answer. Press F2 on that cell and try again.

    Don't type the curly braces yourself - it won't work...
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