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Service level template

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    Service level template

    Hi, and happy new year people.

    1. I am looking for an overview of how many different delivery days each order stands for regarding service level.
    a. From attached example:
    i. 31 – 2 (1/1 & 1/3)
    ii. 32 – 1 (1/2)
    iii. 33 – 1 (1/2)
    iv. 34 – 2 (1/3 & 1/5)
    v. 35 – 1 (1/2)
    2. How many of the total orders is code A, B or C.
    3. …and here comes what I believe is the tricky part; If an order has more than one delivery day, I would like to know which product on that order is delivered late, including the code on that product.
    4. I’ve also thought a lot on what extra info that would be nice to look at regarding this, i.e. how many of code A, B or C products are second or third delivery, and which products this is… Is it possible?

    I have somewhat resolved number 1 using Pivot, but I do think it could be solved in a better manner. Preferably, I think a template where I can paste in the statistics with some formulas on top would do the job – hopefully someone might be able to help me out with this one!

    Kind regards,
    H
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  2. #2
    Forum Moderator Glenn Kennedy's Avatar
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    Re: Service level template

    You have asked a lot of questions. I have answered 1-3. I think that you should take a look at this, first. I have added all of the formulae in the pale green cells. Most of them are array formulae. I have also anticipated a problem that you did not highlight. If MORE than one item is delivered late, then you will want information on ALL of the late items. (See the pink cells in your data).

    Array Formulae are a little different from ordinary formulas in that they MUST be confirmed by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER.

    You will know the array is active when you see curly braces { } appear around the outside of your formula. If you do not CTRL+SHIFT+ENTER you will (almost always) get an error message or an incorrect answer. Press F2 on that cell and try again.

    Don't type the curly braces yourself - it won't work...

    i am happy to explain any specific problems that you may have in implementing this.
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    Glenn




    None of us get paid for helping you... we do this for fun. So DON'T FORGET to say "Thank You" to all who have freely given some of their time to help YOU.

    Temporary addition of accented to illustrate ongoing problem to the TT: L? fh?ile P?draig sona dhaoibh

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    Re: Service level template

    Hi Glenn Kennedy,

    Thanks a lot for looking into this!
    It looks good, and thank you for the observation on what I have missed, and for bringing it up. I think the maximum of late items/deliveries will not be more than 5.

    I want to use this as a template for reports which might include from 50 to 30 000 rows, is it possible to adjust the formulas for this?

    Thanks in advance!

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    Forum Moderator Glenn Kennedy's Avatar
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    Re: Service level template

    So to allow for up to 5, just drag the formulae over a bit more (done). I wouldn't be confident that it will be quick enough for 30,0000 rows, though!! I suspect that you'll need VBA. But try it out. As for setting the ranges appropriately, you'd be best to set up a series of Named Ranges to ajust them dynamically to fit your data.

    .

    Great! I'm glad to have helped! If that takes care of your original question, please select "Thread Tools" from the menu link above and mark this thread as SOLVED.

    It'd also be appreciated if you were to click the Add Reputation button at the foot of any of the posts of all members who helped you reach a solution.
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    Re: Service level template

    Rep has been added, thanks again!
    Would you mind pointing me in the right direction regarding named ranges in a formula? I know how to name them, but I haven't used a named range in a formula before.

    Do you convert this:
    ($A$2:$A$11;
    to this:
    (namedrange;
    ?

  6. #6
    Forum Moderator Glenn Kennedy's Avatar
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    Re: Service level template

    OK. I am away for a few hours. I guess that you're in Europe somewhere... so look back later during your today

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    Re: Service level template

    I understand, I'll try searching around a bit and will put solved if I figure it out. Thanks again for all your help.

  8. #8
    Forum Moderator Glenn Kennedy's Avatar
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    Re: Service level template

    OK. back again. i have created 3 named Ranges (CTRL F3 to view them). Here's one of them:

    ='Ark1'!$A$2:INDEX('Ark1'!$A$2:$A$40000,COUNTA('Ark1'!$A$2:$A$40000))

    It's called OrderNo. It will expand/contract as needed to cover the entire range of cells from A2 down to the last entry in the column (I have set it to look down as far as row 40000). that range will then be passed to the formulae when needed. This means that , instead of referring to $A$2:$A$23 in a formula, you simply use OrderNo instead. So, the formula to deliver the unique order numbers now looks like this:

    =IFERROR(INDEX(OrderNo,MATCH(0,COUNTIF(OrderNo,"<"&OrderNo)-SUM(COUNTIF(OrderNo,$I$1:I1)),0)),"")

    I think that that is it all set up for you. Have a play with it.
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    Re: Service level template

    Thank you Glenn Kennedy!

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    Re: Service level template

    Glenn Kennedy, I don't know if you'll see this - but there's an issue with the formulas suggested.
    If one order requires three deliveries (1/27, 1/28, 1/29) (with i.e three products each day) the formulas will only pick up the three products which is on the last delivery day (1/29) - while by def. products delivered 1/28 also is late.

    Would you mind checking if there's any quick fix to this issue?

    Kind regards,
    H

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