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Conditional formatting for new excel on word

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    Conditional formatting for new excel on word

    Hi,

    I have used excel in the past to come up with spreadsheets for keeping up to date with when documentation needs renewing.

    I found conditional formatting very user friendly on older versions but now I have the latest version for Mac and I cant work out to format according to date.

    What I want to achieve is a spreadsheet whereby documentation which is in date is highlighted green, documentation which is due to expire within 30 days from todays date is highlighted orange, and documentation which is out of date and needs renewing is highlighted red.

    However, when I now go to format, then conditional formatting the options are limited and unintuitive for a novice like myself.

    Can anyone advise?

    Many thanks,

    ZiDanno

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    Re: Conditional formatting for new excel on word

    use formula

    Assuming the dates starts at A2

    for 2007, 2010 or 2013 excel version
    Conditional Formatting

    Highlight applicable range >>

    Range you would like to apply the conditional formatting to - NOTE the first cell ie B2:G200 (row 2 - also will need to be used in the formula )


    Home Tab >> Styles >> Conditional Formatting
    New Rule >> Use a formula to determine which cells to format
    Edit the Rule Description: Format values where this formula is true:


    =A2 < today() +30


    Format… [Number, Font, Border, Fill] = orange
    choose the format you would like to apply when the condition is true
    OK >> OK

    and for green
    =A2 >= today()

    and for red
    =A2 < today()

    put them in an order of
    RED
    ORANGE
    GREEN

    and stop if true

    otherwise add a sample sheet here

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    Re: Conditional formatting for new excel on word

    Hi,

    Many thanks for the advice. I tried to follow it and create the rules you specified but I am still struggling. I think there may be an error with my input as they cells arent obeying the rules.

    Can you have a look for me?

    Many thanks,

    ZiDanno
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    Re: Conditional formatting for new excel on word

    you have the correct formulas
    just add the stop if true - tick the box

    now
    the order should be
    pink
    orange
    green
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    Re: Conditional formatting for new excel on word

    Hi,

    Thanks again. I can see they seem to be working now, but the conditional formatting applies the borders changes to the cell above for some reason, not the cell itself. Do you know why this is the case?

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    Re: Conditional formatting for new excel on word

    Yes its because the selection s for all the column and we start at row 2
    so its one row out

    change all the 2 to 1
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    Re: Conditional formatting for new excel on word

    Thats brilliant, thanks again.

    Two more questions, I dont want the rules to apply for the title cell at the top (D1) I want these to remain a fixed neutral colour at the top.

    How do I do this? Also, can I copy and paste the conditional formatting rules so it applies for the column to right (the E column in this case).

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    Re: Conditional formatting for new excel on word

    OK - so then in the applies to range you put
    D2:D1000

    or whatever the number of rows will be

    we will need to also modify the code to exclude cells with blank spaces

    yes you can apply to column E
    BUT what do you want in E

    i have modified in attached
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    Re: Conditional formatting for new excel on word

    I want the same conditional formatting for column D, E, F and G. So if documentation is out of date it flags red, due to expire within 30 days it flags orange, or in date it flags green.

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    Re: Conditional formatting for new excel on word

    Is there a quick and easy way of copying conditional formatting rules to the next column?

  11. #11
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    Re: Conditional formatting for new excel on word

    yes
    click on the column to select it all
    then click on the column you want to copy to
    then Paste Special> format

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