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Creating a dynamic rota.....is this even possible?

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    Creating a dynamic rota.....is this even possible?

    Hello

    I'm wondering if I'm trying to do the impossible, or if any of you guys can help direct me?

    I have a worksheet that has Employee Name and a designated Shift (for example EmployeeA must work Monday am; Employee B must work Friday pm etc for a total of 70 employees). This worksheet also contains their phone numbers, working team allocations etc and is a really simple sheet where users can come in and make amendments to the teams or designated shifts etc.

    what I then need, is for excel to magically take this information and put it into a calendar for me - so another sheet, or workbook if that's better, I need the dates as columns, with a row for each employee, and where there is a specific shift for that employee (as determined by the first worksheet), transfer that information into the appropriate cell on the calendar sheet.

    Does that make any sense? Help!!

    Thanks so much x

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    Re: Creating a dynamic rota.....is this even possible?

    That sounds doable. Do you have an example workbook? Saves us guessing & guessing wrong

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    Re: Creating a dynamic rota.....is this even possible?

    Good thinking batman.......
    I'll upload one now.

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    Re: Creating a dynamic rota.....is this even possible?

    Right, I've added a mock spreadsheet (I think!). The first worksheet is an example of how the data will be held. The second worksheet is how (roughly) I want it to look. I've manually entered the data, but that's where I need the help to make it do it by itself!! I've still lots of to learn with excel - I'm kind of hitting the ground running a little bit with this!!

    Thanks so much x
    Attached Files Attached Files

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    Re: Creating a dynamic rota.....is this even possible?

    Blowing kisses already?? lol

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    Re: Creating a dynamic rota.....is this even possible?

    Your file is password protected, so we can't open it.

    Pete

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    Re: Creating a dynamic rota.....is this even possible?

    You know I said lots to learn.......
    Password hannah1310
    Clearly I'll now go and change the password on the proper one.
    Sorry....***must drink more coffee***

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    Re: Creating a dynamic rota.....is this even possible?

    It's password protected

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    Re: Creating a dynamic rota.....is this even possible?

    Yup realised that....sorry.....password hannah1310

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    Re: Creating a dynamic rota.....is this even possible?

    Where do the employees make the changes, is there any particular column on employee information sheet they update?

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    Re: Creating a dynamic rota.....is this even possible?

    Management would make changes to the front worksheet, i.e. Change employee1 from a Monday AM to a Thursday PM.
    Employees themselves would have limited access to the calendar (or a duplicate) to put other shift requests in.

    Thanks so much for the help - it's appreciated!!

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    Re: Creating a dynamic rota.....is this even possible?

    I've made a start, but it's getting late here & time for bed
    I'll have a look tomorrow & post a file for you to try

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    Re: Creating a dynamic rota.....is this even possible?

    Amazing thank you

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    Re: Creating a dynamic rota.....is this even possible?

    Try this & see if it's what you're after

    It only works up to Employee7 because that's all there is on the 4WeeklyOverallTemplate worksheet.
    There's no buttons to press as it's a worksheet change macro & will trigger when something changes in columns D, E or F.
    Adjust anything in columns D,E or F on EmployeeInformation worksheet and the macro will enter the new data on 4WeeklyOverallTemplate worksheet.
    The dropbox link is for you to get the file. I can't upload any attachments to this site & haven't been able to for months.
    To see the code right click EmployeeInformation worksheet tab & click view code
    Cheers

    https://www.dropbox.com/s/1842tyxiww...8472.xlsm?dl=0

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    Thank you so much - I'll look first thing after school/nursery run - it's 003" here. I've just had a look at the code and it looks like that may just do it. Thanks so much - will look and let yoh know


    Quote Originally Posted by Philb1 View Post
    Try this & see if it's what you're after

    It only works up to Employee7 because that's all there is on the 4WeeklyOverallTemplate worksheet.
    There's no buttons to press as it's a worksheet change macro & will trigger when something changes in columns D, E or F.
    Adjust anything in columns D,E or F on EmployeeInformation worksheet and the macro will enter the new data on 4WeeklyOverallTemplate worksheet.
    The dropbox link is for you to get the file. I can't upload any attachments to this site & haven't been able to for months.
    To see the code right click EmployeeInformation worksheet tab & click view code
    Cheers

    https://www.dropbox.com/s/1842tyxiww...8472.xlsm?dl=0

    Please Login or Register  to view this content.

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    Re: Creating a dynamic rota.....is this even possible?

    I'm just looking at this now - I think what you've done may just work!!
    will keep playing and will let you know. Thank you so much!!

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