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Attendance Tracking 90 Days

  1. #1
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    Attendance Tracking 90 Days

    Hello,

    I have a question about a rolling 90 day attendance tracking solution. I found a spreadsheet that basically does what I want, but when I edited it... things got a little messy. Can you please help me fix the issues with the spreadsheet I have? And also help me understand why editing the formulas tab slightly prevents the data validation from working properly?

    I also have another question, once that's fixed.

    I want to make it to where if it's not communicated, it adds extra points. How can I do that without messing up the entire spreadsheet?

    Thanks for your help in advance.
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    Re: Attendance Tracking 90 Days

    It would help if you could offer more specifics on exactly which cells aren't working correctly, but my guess is you're referencing the N/A error in G4 of the 'Attendance' sheet and the subsequent errors that flow from that one? The issue there is that it is looking up a very specific term: "Absence:Less than 2 hrs" in your Formula table and it isn't finding it. You have LE: Less than 2 hrs and Tardy:Less than 2 hrs, but you don't have Absence:Less than 2 hrs. Add that row to the Formula table, refresh your data, and the errors go away.

    To add extra points if there's no communication, change the formula in G2 of 'Attendance' to:

    =VLOOKUP([@[Reason for Occurrence]]&":"&[@Specifics],Table_Reasons,4,FALSE)+IF([@[Communication of Occurrence]]="Called Supervisor",0,1)

    This will add 1 point if the supervisor was not called. Change the "1" at the end of the formula if you want to add more/less points.

    Hopefully that helps?
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    Re: Attendance Tracking 90 Days

    The formula you suggested worked wonderfully.

    I apologize for not being more specific. I don't understand why the F column on Attendance tab is only suggesting "Less than 2 hours". I want it to be based on what's input in E column, but no matter what I put in column E, that's the only drop down selectable in F column.

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    Re: Attendance Tracking 90 Days

    It looks like the data validation drop downs are some combination of macros and pivot tables, which... isn't how I would approach it. I'd dive in deeper, but I'm about to check out for the weekend, so I'll direct you to this link (https://www.contextures.com/xlDataVal02.html) or any number of others that result from searching for "Excel Dependent Drop down list". You might want to think about replacing the drop down system in the file with the one in the link. It will be easier to understand and maintain once you put it in place.

    I'm sorry I can't give it more time, but if you run into difficulties, post here and I'll try to give it a look next week if someone else doesn't jump in first.

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    Re: Attendance Tracking 90 Days

    I've looked at the link you posted before and tried doing this with the categories I've created, but I still haven't been able to figure out how to make the lists dependent on each other. I use the indirect formula but it always says it just equates to an error. I'd like to understand how to make it work if you wouldn't mind explaining it to me.

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    Re: Attendance Tracking 90 Days

    Okay, I apologize. I did get it figured out, but using a different formula =OFFSET(Formulas!$G$1,MATCH($E2,Formulas!$F$2:$F$12,0),,COUNTIF(Formulas!$F$2:$F$12,$E2)) that I found in another spreadsheet, after I copied the lists into F2 and G2 cells. This worked for me. Thank you for your help.

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    Re: Attendance Tracking 90 Days

    I'm glad you were able to make it work, good luck!

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