+ Reply to Thread
Results 1 to 5 of 5

Invoice forecasting with variable dates

  1. #1
    Registered User
    Join Date
    07-11-2019
    Location
    London
    MS-Off Ver
    Excel for Mac
    Posts
    2

    Invoice forecasting with variable dates

    Hello all! I hope someone can help.

    I'm putting together a tracker & forecast for invoices paid/to be paid for leased vehicles. We are invoiced two months in advance (e.g. in June we we invoiced for August's rental costs).

    The basic format is currently something like shown in the attached screen cap. The problem being that the costs are calculated using the formula entered manually (shown in the formula bar up top), and these will not change automatically if and when the vehicle return dates are amended, obviously.

    While the invoice costs per vehicle are quoted on a monthly rate, I would like the cost to break down by the day for when vehicles are return mid month. For this purpose I'm content that all months effectively be 31 days, hence my horrible clunky formula shown!

    Am I being daft, and not seeing an obvious way around this? Any help or suggestions will be massively appreciated.
    Attached Images Attached Images
    Last edited by Monkadelic; 07-12-2019 at 04:03 PM.

  2. #2
    Forum Moderator Pepe Le Mokko's Avatar
    Join Date
    05-14-2009
    Location
    Belgium
    MS-Off Ver
    Excel 2010 on Linux
    Posts
    9,249

    Re: Invoice forecasting with variable dates

    Attach a sample workbook (not a picture or pasted copy). Make sure there is just enough data to demonstrate your need. Include a BEFORE sheet and an AFTER sheet in the workbook if needed to show the process you're trying to complete or automate. Make sure your desired results are shown, mock them up manually if necessary.

    Remember to desensitize the data.

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.

  3. #3
    Forum Expert Josť Augusto's Avatar
    Join Date
    10-29-2014
    Location
    Portugal
    MS-Off Ver
    2013-2016
    Posts
    3,074

    Re: Invoice forecasting with variable dates

    Hi

    I suppose you can use in your formula
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    to get the number of days for the month date or
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    if you use the advance month.

  4. #4
    Registered User
    Join Date
    07-11-2019
    Location
    London
    MS-Off Ver
    Excel for Mac
    Posts
    2

    Re: Invoice forecasting with variable dates

    Quote Originally Posted by Pepe Le Mokko View Post
    Attach a sample workbook (not a picture or pasted copy). Make sure there is just enough data to demonstrate your need. Include a BEFORE sheet and an AFTER sheet in the workbook if needed to show the process you're trying to complete or automate. Make sure your desired results are shown, mock them up manually if necessary.

    Remember to desensitize the data.

    Click on GO ADVANCED and then scroll down to Manage Attachments to open the upload window.
    Apologies. Sample workbook now attached.

    I'm trying to think of a formula I can enter into column H (Invoice amount) that will run off column D (Return dates), so that when those dates are altered the invoice amount automatically updates.

    If you work from the bottom of column H upward, you can see the current formula I have used. For example, in December if there are only a few vehicles of the fleet reminaing, to be returned on the 4th of December, we will only be invoiced in October (we get invoiced two months in advance) for them for four days out of the month (4/31).

    This is then made slightly more complicated when multiple vehicles are returned on various dates in the month, as shown in September's invoice, for example.

    Is there a more sensible way of doing this other than manually entering the formulas I have done as shown in the attached?
    Attached Files Attached Files

  5. #5
    Forum Guru
    Join Date
    08-28-2014
    Location
    USA
    MS-Off Ver
    Excel 2010/2019
    Posts
    8,684

    Re: Invoice forecasting with variable dates

    This proposal makes a change to the entries in column G and employs a helper column (E)
    G3:G14 are populated with the first of each respective month then custom formatted "mmm".
    E3:E35 are populated using: =DAY(EOMONTH(D3,0))
    The formula for invoice amount is placed in column I for comparison.
    The formula is:
    Formula: copy to clipboard
    Please Login or Register  to view this content.

    Let us know if you have any questions.
    Attached Files Attached Files
    Consider taking the time to add to the reputation of everybody that has taken the time to respond to your query.

+ Reply to Thread

Thread Information

Users Browsing this Thread

There are currently 1 users browsing this thread. (0 members and 1 guests)

Bookmarks

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts

Search Engine Friendly URLs by vBSEO 3.6.0 RC 1