Using index match function instead of VLOOKUP to match two criteria in another worksheet

**PHHack** · 10-03-2019, 09:55 AM

Hello
I am a basic Excel 2013 user.
I am trying to use the INDEX and MATCH function to match 2 criteria: a number and a date field together in my current worksheet to a reference set of values in a different work sheet and return a value from an adjacent cell once the combination of criteria are matched.

STS is a lookup sheet with 3 columns A$2:$C$5260

STS!A2 contains a number "ID" I wish to match with the ID number in B3 in my output worksheet.
STS!B2 contains a date field "Contact date" that I wish to match with the Contact date I3 in my output worksheet. The combination of ID and Contact date in STS is (should be) unique.
Finally STS!C2 contains a string of text that I want to display in my cell having matched the two criteria (see attached pic)
Excel problem.PNG

Here is the formula I have used in my output worksheet in the cell where I wish to return the value from the 3rd column in the STS Workbook

{=INDEX(STS!$A$2:$C$5260,MATCH(1,(STS!$A$2:$C$5260=B3)*(STS!$A$2:$C$5260=I3),0),3)}

I get the value "#NA" instead of the text from the 3rd column of STS.

When I click into the formula - the cells in my worksheet that are used as criteria are highlighted but the array STS!$A$2:$C$5260 is not highlighted with a colour as though it can't be seen.

Any ideas

Thanks in advance

**PaulM100** · 10-03-2019, 10:10 AM

No Need for array:
=LOOKUP(2,1/(STS!$A$2:$C$5260=B3)/(STS!$A$2:$C$5260=I3),STS!$A$2:$C$5260)

When I click into the formula - the cells in my worksheet that are used as criteria are highlighted but the array STS!$A$2:$C$5260 is not highlighted with a colour as though it can't be seen.

That's due to the fact that you reference is on another sheet

**PHHack** · 10-03-2019, 10:35 AM

Thank you PaulM100 for your reply.
I entered your formula in my master worksheet but I get the same #NA error.

**Glenn Kennedy** · 10-03-2019, 10:36 AM

Will you please attach a SMALL sample Excel workbook (10-20 rows of data is usually enough)? However, please give us an indication of the approximate number of rows of data you want the solution to work with (100, 1000, 100,000 or whatever). Please DO NOT attach a picture of an Excel sheet (I do not have the patience to re-type any/all your stuff before starting).

1. It does NOT have to be your real sheet - mock up a SAMPLE if you need to. But not 1000's of rows!!! It makes manual checking so tedious. Whatever you do... make sure that all confidential information is removed first!!

2. Make sure that your sample data are truly REPRESENTATIVE of your real data. For example, don't show text in a column if it's really a number. The use of unrepresentative data is very frustrating and can lead to long delays in reaching a solution.

3. Make sure that your desired solution is also shown (mock up the results manually). To be honest, I am not interested in seeing a non-working formula... or a pile of blank cells. However, I am very interested in seeing your EXPECTED results in their EXPECTED location.

4. Try not to use merged cells. They cause lots of problems and are DEFINITELY best avoided!

Unfortunately the attachment icon doesn't work at the moment. So, to attach an Excel file you have to do the following: Just before posting, scroll down to Go Advanced and then scroll down to Manage Attachments. Now follow the instructions at the top of that screen.

**PHHack** · 10-03-2019, 10:52 AM

OK sure. I am attaching as per instructions - I hope it works.
My actual dataset is about 6k rows

**Glenn Kennedy** · 10-03-2019, 11:07 AM

Is this what you wanted??

=INDEX(STS!$C$2:$C$6000,MATCH(1,INDEX((STS!$A$2:$A$6000=B2)*(ROUND(STS!$B$2:$B$6000*1440,0)/1440=ROUND(1440*C2,0)/1440),0),0))

and

=LOOKUP(2,1/(STS!$A$2:$A$6000=B2),STS!$C$2:C$6000)

see sheet.

**PHHack** · 10-03-2019, 11:18 AM

That's great Glen, thank you they both work.
The LOOKUP version is a much neater solution. I will use that in the future

Best wishes

**Glenn Kennedy** · 10-03-2019, 11:23 AM

You're welcome.

Using index match function instead of VLOOKUP to match two criteria in another worksheet

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Using index match function instead of VLOOKUP to match two criteria in another worksheet

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