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Excel - Showing documents by it's latest version number only

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    Excel - Showing documents by it's latest version number only

    Hello all,

    Apologies if this has been asked, but wasn't able to find anything.

    I have a basic spreadsheet with two columns. 'Document Identification Number' and 'Version Number'

    I want to bring up a list of all documents by it's latest version number only. Is this possible? Some documents have at least 15 versions and want to avoid a huge list with duplicate values.

    I've been looking at VLOOKUP but have been getting a bit lost!

    Many thanks

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    Re: Excel - Showing documents by it's latest version number only

    What defines the most recent version number?

    Is it the biggest number? is the value even a number?
    Is it the number furthest down the column?

    lookup(2,1/(range of documents=document name),range of version numbers) may be what you want, but following the yellow banner will get you a better answer as we can not see the format of the data


    https://trumpexcel.com/find-last-occurrence/

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    Re: Excel - Showing documents by it's latest version number only

    Hi,

    Appreciate the speedy reply.

    That definitely looks like what I'm after. You are right, the value for the version is just a number, and want to bring up a list of document IDs showing only the largest version value number for a particular document ID.

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    Re: Excel - Showing documents by it's latest version number only

    if your office version is 2019 or 365 you can use maxifs

    otherwise if the most recent version is not the furthers down a column max(if(document name= range of document names,range of version numbers,0)) entered with control shift enter as it is an array

    the easiest might just to do a pivot table with product name as the rows, and version number as the value , you can change from the default of sum, to max)

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