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word to excel mail merge help please....

  1. #1
    jojo
    Guest

    word to excel mail merge help please....

    Here is the question/problem explained:

    I have created a Mail Merge document in Word. The information that is being
    merged into the document is coming from an Excel file. All of the mail
    merge fields have been set up in the main document (and are labeled the
    same.) I have a portion of the document set up in a "bullet" list like
    below:
    1. a
    2. b
    3. c
    4. d
    5. e
    6. f
    7. g

    When I merge the info into the document it shows up like this:
    1. a
    2. b c
    3. d e
    4. f g

    Do you know what I can do to fix this problem?



  2. #2
    Doug Robbins
    Guest

    Re: word to excel mail merge help please....

    You would have to give some more information about the mailmerge main
    document. Are the a, b, c, etc mergefields?

    --
    Hope this helps.

    Please reply to the newsgroup unless you wish to avail yourself of my
    services on a paid consulting basis.

    Doug Robbins - Word MVP
    "jojo" <cgv_2000*SPAM*@yahoo.com> wrote in message
    news:%231pBDagvFHA.3152@TK2MSFTNGP12.phx.gbl...
    > Here is the question/problem explained:
    >
    > I have created a Mail Merge document in Word. The information that is
    > being
    > merged into the document is coming from an Excel file. All of the mail
    > merge fields have been set up in the main document (and are labeled the
    > same.) I have a portion of the document set up in a "bullet" list like
    > below:
    > 1. a
    > 2. b
    > 3. c
    > 4. d
    > 5. e
    > 6. f
    > 7. g
    >
    > When I merge the info into the document it shows up like this:
    > 1. a
    > 2. b c
    > 3. d e
    > 4. f g
    >
    > Do you know what I can do to fix this problem?
    >
    >




  3. #3
    jojo
    Guest

    Re: word to excel mail merge help please....

    Yes the a, b, c etc are merge fields and have information in them to merge
    into the main document. What type of info on the main document do you need?

    Thanks
    jojo



    "Doug Robbins" <dkr@REMOVEmvps.org> wrote in message
    news:uAJFtsgvFHA.252@TK2MSFTNGP09.phx.gbl...
    > You would have to give some more information about the mailmerge main
    > document. Are the a, b, c, etc mergefields?
    >
    > --
    > Hope this helps.
    >
    > Please reply to the newsgroup unless you wish to avail yourself of my
    > services on a paid consulting basis.
    >
    > Doug Robbins - Word MVP
    > "jojo" <cgv_2000*SPAM*@yahoo.com> wrote in message
    > news:%231pBDagvFHA.3152@TK2MSFTNGP12.phx.gbl...
    > > Here is the question/problem explained:
    > >
    > > I have created a Mail Merge document in Word. The information that is
    > > being
    > > merged into the document is coming from an Excel file. All of the mail
    > > merge fields have been set up in the main document (and are labeled the
    > > same.) I have a portion of the document set up in a "bullet" list like
    > > below:
    > > 1. a
    > > 2. b
    > > 3. c
    > > 4. d
    > > 5. e
    > > 6. f
    > > 7. g
    > >
    > > When I merge the info into the document it shows up like this:
    > > 1. a
    > > 2. b c
    > > 3. d e
    > > 4. f g
    > >
    > > Do you know what I can do to fix this problem?
    > >
    > >

    >
    >




  4. #4
    Bill Sharpe
    Guest

    Re: word to excel mail merge help please....

    jojo wrote:
    > Here is the question/problem explained:
    >
    > I have created a Mail Merge document in Word. The information that is being
    > merged into the document is coming from an Excel file. All of the mail
    > merge fields have been set up in the main document (and are labeled the
    > same.) I have a portion of the document set up in a "bullet" list like
    > below:
    > 1. a
    > 2. b
    > 3. c
    > 4. d
    > 5. e
    > 6. f
    > 7. g
    >
    > When I merge the info into the document it shows up like this:
    > 1. a
    > 2. b c
    > 3. d e
    > 4. f g
    >
    > Do you know what I can do to fix this problem?
    >
    >

    It looks like you need to insert an extra carriage-return line-feed
    character between b and c, d and e and f and g in your Word document.

    Alternately, consider disabling Word's automatic numbering system in
    your main document.

    Bill

  5. #5
    jojo
    Guest

    Re: word to excel mail merge help please....


    "Bill Sharpe" <billsharpe@nsadelphia.net> wrote in message
    news:eMVm35ivFHA.3932@TK2MSFTNGP15.phx.gbl...
    > jojo wrote:
    > > Here is the question/problem explained:
    > >
    > > I have created a Mail Merge document in Word. The information that is

    being
    > > merged into the document is coming from an Excel file. All of the mail
    > > merge fields have been set up in the main document (and are labeled the
    > > same.) I have a portion of the document set up in a "bullet" list like
    > > below:
    > > 1. a
    > > 2. b
    > > 3. c
    > > 4. d
    > > 5. e
    > > 6. f
    > > 7. g
    > >
    > > When I merge the info into the document it shows up like this:
    > > 1. a
    > > 2. b c
    > > 3. d e
    > > 4. f g
    > >
    > > Do you know what I can do to fix this problem?
    > >
    > >

    > It looks like you need to insert an extra carriage-return line-feed
    > character between b and c, d and e and f and g in your Word document.
    >
    > Alternately, consider disabling Word's automatic numbering system in
    > your main document.
    >
    > Bill


    Tried both and neither thing worked. do we have a glitch?
    Thanks for your time...
    jojo



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