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Creating entry form to input data into specific cells based on dropdown selection

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    Creating entry form to input data into specific cells based on dropdown selection

    Hi all,
    I have a spreadsheet containing separate worksheet tabs for each month (i.e. Jan11, Feb11, etc), and under each month’s tab is an identical chart designed for collecting incident metrics for the given month. It is designed to be filled out by multiple project managers in the field, but since every program and every month are all kept on the same file, I wanted to make the user entry as easy and foolproof as possible.
    What I envisioned was...

    When the spreadsheet is opened, it immediately opens to the first worksheet tab “Entry Form” where the following options are displayed:

    Select the current month: –here the user will be given a dropdown menu of all the worksheet tab names (months).. this selection will determine which worksheet tab is used for the input questions below (i.e. if the user selects “Jan11”, the input below will be placed in the corresponding cells on the Jan11 worksheet’s chart.

    Select your program: –here the user will be given a dropdown menu of all the Program names (column A of the chart on each tab).. this selection will determine the row that the next several values are inputted into (i.e. if the user selects “Program A”, the values they input on the questions below will go into the corresponding cells for Program A’s row.

    Based on the two values selected on the two questions above, the questions below will be inserted into the proper linked cells (i.e. if the user selected the month "Jan11” and program “Program A”, the values they input for the questions below will go into row 2 (Program A's row) of worksheet tab Jan11.
    1) How many employees are there currently working on your program? (column B)
    2) How many injuries have there been so far this month? (Column C)
    3) How many illnesses have there been so far this month? (column D)
    4) How many Missed days have there been so far this month? (column E)

    The responses to the above 4 questions will be inputted directly into the corresponding cell based on the 2 options that were selected previously (current month and program).
    I have searched all over but cannot seem to find a way to successfully create this.. maybe I am just overthinking and overcomplicating it, but any ideas?

    Thanks so much in advance for any help

  2. #2
    Forum Expert royUK's Avatar
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    Re: Creating entry form to input data into specific cells based on dropdown selection

    To best describe or illustrate your problem you would be better off attaching a dummy workbook, the workbook should contain the same structure and some dummy data of the same type as the type you have in your real workbook - so, if a cell contains numbers & letters in this format abc-123 then that should be reflected in the dummy workbook.

    If needed supply a before and after sheet in the workbook so the person helping you can see what you are trying to achieve.

    Doing this will ensure you get the result you need!
    Hope that helps.

    RoyUK
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    For Excel Tips & Solutions, free examples and tutorials why not check out my web site

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    Re: Creating entry form to input data into specific cells based on dropdown selection

    Thanks for the response Roy.. my apologies, I should have done that to begin with.
    Attached is an oversimplified dummy workbook but hopefully it helps in describing what I'm going for..

    When the workbook is opened, it will open to the "Entry Form" worksheet tab. The user will then select the current month (dropdown list of all monthly worksheet tabs) and current program (dropdown list of the programs listed in the "Program" column of each monthly chart--in this case column B)..
    Based on these two selections, the 4 questions below will be input into the corresponding cells in the other worksheet tabs

    So for example, if the two selections were "Jan-11" for "Select the current month" and "Program A" for "Select your program", the responses for the 4 questions would be placed in C3, D3, E3, and F3 respectively in worksheet tab "Jan11"

    Please let me know if anything is unclear, and thanks again for your willingness to help!
    Attached Files Attached Files

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    Re: Creating entry form to input data into specific cells based on dropdown selection

    I've searched everywhere but still cannot seem to find what I'm looking for.. does anyone know how this may be possible or at least point me in the right direction?

    Thanks so much again in advance

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